» » USCIS FORM I-9 – Employment Eligibility Verification

USCIS FORM I-9 – Employment Eligibility Verification

The employment eligibility verification letter, otherwise known as “USCIS Form I-9,” is a document that verifies the identity of an individual and proves legally that they are authorized to be employed. It will be necessary for all U.S. employers to have the form completed within three (3) days of hiring. There is no need to file this form with any local, state, or federal government, but it is required to be held as long as an individual is being paid by an employer or company.

Desktop Widget – Created by the USCIS to help complete the Form I-9 more easily.

Penalties – The minimum fine for not obtaining the employee’s form in a timely manner is $216 with a maximum of $2,156.

Spanish Version (Instructions) – May only be used in Puerto Rico, all other States must use the standard form.

E-Verify

E-Verify (Enroll Here) is a voluntary service (for most employers) provided by the government (USCIS) where a company or individual may submit the form, along with photo ID (See List B), to match with the identification listed with the federal government. Enrolling is not recommended as once an employer does, they are not allowed to un-enroll. In addition, the federal government will have the recorded time of filing. Therefore, if an audit is performed, they will be able to see exactly when an employee was hired.

Differences Between E-Verify and Form I-9

There differences between E-Verify and Form I-9 are as follows:

How to Write

Step 1 – Download the form in Adobe PDF (.pdf). You may use the instructions below to complete the form or those provided by USCIS.

Step 2 – The employee must fill in Section 1 of the form with the following information:

  • Last name
  • First name
  • Middle initial
  • Other last name(s) (if any)
  • Address (street # and name)
  • Apt. number
  • City or town
  • State
  • Zip code
  • Date of birth
  • SSN
  • Email
  • Phone

Step 3 – Next, the employee must specify their residency status by selecting one (1) of the four (4) available boxes. If the employee is a lawful permanent resident, he/she must provide their Alien Registration Number/USCIS Number. If the employee is an alien authorized to work, he/she must specify the expiration date of their work permit (if any) and provide either their Alien Registration Number/USCIS Number, Form 1-94 Admission Number, or their Foreign Passport Number (specify the country of issuance).

Step 4 – The final requirement of the employee is to provide his/her signature and date the signing.

Step 5 – Specify whether or not the employee used a preparer and/or translator when completing Section 1 of the document (check the applicable box). If a preparer and/or translator was used, that individual must enter the following information in the empty spaces:

  • Signature
  • Date
  • Last name
  • First name
  • Address
  • City or town
  • Sate
  • Zip code

Step 6 – Here, enter the employee’s last name, first name, middle initial, and citizen/immigration status.

Step 7 – The employee will be required to provide the employer with the proper identification as described in the List of Acceptable Documents (page 3 of the form). The employee may present either a single document from List A or a combination of two (2) documents from List B and List C (one from each). Regardless of what identification the employee decides to give, detail the identification information by entering the following:

  • Document title
  • Issuing authority
  • Document number
  • Expiration date (if any)
  • Additional information (for List B and List C IDs only)

Step 8 – Specify the date the employee began working by entering the date in the first field. Below that, the following information is required from the employer:

  • Signature
  • Date of signing
  • Title
  • Last name
  • First name
  • Name of business or organization
  • Address of business or organization (street, city/town, state, zip code).

Step 9 – If there is to be reverification of the employee, enter the new name of the individual in part A of Section 3 (if applicable). If a rehiring has occurred, supply the date of rehire in part B of the same section. If the employee’s previous grant of employment authorization has expired, enter the document title, document number, and expiration date (if any) of the document which establishes continuing employment authorization.

Step 10 – For this final step, the employer or authorized individual must supply their signature, date the signing, and print their name.


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