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Maine General Bill of Sale Form

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The Maine General Bill of Sale is a document that is usually utilized in the sale and purchase of personal items between two private parties. The form will provide information regarding the description of the property being sold and purchased and will, therefore, provide proof of the change of ownership between the parties. This document will require notarization.

How to Write

Step 1 – Seller and Buyer Information – Both parties must provide the following:

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Property Details – Provide the details of the property being sold and purchased:

  • Details of the private property being sold
  • Serial Number (SN) (if applicable)

Step 3 – 

Trade/Purchase Price – Check the boxes that apply to this transaction. Record any additional requested information:

  • If selected, the first box will indicate that the seller will only accept monetary payment for the selling item(s).
  • Enter the dollar amount in words
  • Enter the dollar amount in numbers
  • Provide a specific  date as to when the parties have agreed that payment will be made, in mm/dd/yyyy format
  • Enter the date in which the document will be known in mm/dd/yyyy format
  • Should the parties agree
  • that payment will be made at a later date, enter the agreed date mm/dd/yyyy format
  • Other – Should the parties agree to different terms, provide a description.(if extra room is needed add a sheet and attach it to the form
  • Check the box if no money will be exchanged but instead, the item(s) are being provided as a gift to the “buyer”
  • The last box in this section will indicate a direct trade. Enter a brief description of the conditions in which the agreed trade will take place and what items will be traded

Step 4 – Seller’s Disclosure – The seller must read the statements in this section. If there are any known defects they must be recorded in the lines provided on the form

  • If all signing parties are present before a notary public, the seller must sign in agreement to the statement after recording any defect (if any)

Step 5 – Signatures – Before a notary public, all parties must provide the requested information as follows:

  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • The Witness – 
  • Signature
  • Printed Name

Step 6 – Notarization – After

the notary has witnessed all signatures, the notary must then complete the remainder of the form, also affixing their state seal.

  • Make copies of the completed document to provide to all who have signed the document, copies for their records
  • Give the original copy to the buyer

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