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Bill of Sale Forms (24)

A bill of sale is a legal document that outlines the purchase of property between a buyer and seller. It commonly includes both parties' information, a description of the property, the sales price, and any warranty provided by the seller.
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How to Sell a Vehicle (5 steps)

1. Get a Vehicle History Report

VIN locations on car

The seller should present the vehicle’s accident history. If not, the buyer can pay for this using CarFax ($39.99).

While there are no specific rules or laws on what gets reported on a vehicle’s history report, a repair will commonly be recorded if an insurance claim is made.

2. Gather Vehicle Documents

seller obtaining vehicle title at dmv

The seller will need to prepare the following documentation to sell the vehicle:

Optional Documents

  • Lien Release – If an auto loan was recently paid off.
  • Service Records – For any repairs or invoices paid for vehicle modifications.
  • Vehicle Power of Attorney – If someone is selling a vehicle on the owner’s behalf.

3. Negotiate the Price

buyer and seller negotiating terms of sale

After the buyer has viewed the vehicle, negotiations should begin with the seller. It is recommended that previous sales or an appraisal of the same make, model, and year should be used as a base to determine price.

Get an Appraised Value

4. Complete the Sale 

seller handing car key to new owner

The sale is finalized when both parties have completed the following:

  • Bill of Sale – Each party has a signed bill of sale.
  • Odometer Disclosure Statement – Signed by the seller and given to the buyer.
  • Payment Made – When the funds have been verified and sent to the seller.
  • Vehicle Title – When the title has been signed over by the seller to the buyer.
  • Sales Tax Paid – Depending on the State, it must be paid by the buyer or seller.

5. Post-Sale Requirements

new owner providing paperwork to dmv for vehicle registration

Buyer’s Requirements (registration)

  • Bill of Sale
  • Driver’s License
  • Odometer Disclosure Statement
  • Proof of Insurance
  • Registration Fees
  • Sales Tax (if applicable)
  • Vehicle/Emissions Inspection (if appliable)

DMV Offices: By State

State DMV Locations Vehicle Bill of Sale Bill of Sale Required?
 Alabama County Title & Registration Office  PDFODT, Word Yes
 Alaska Division of Motor Vehicles (DMV)  PDFODT, Word No
 Arizona Motor Vehicle Division (MVD) PDF No
 Arkansas Dept. of Revenue Office PDF Yes
 California Dept. of Motor Vehicles (DMV) PDF No
 Colorado Division of Motor Vehicles (DMV) PDF No
 Connecticut Dept. of Motor Vehicles (DMV) PDF Yes
 Delaware Dept. of Motor Vehicles (DMV) PDFODT, Word No
 Florida Motor Vehicle Service Centers PDF No
 Georgia County Tag Office PDF Yes
 Hawaii Department of Transportation, Highways Division PDF Yes
 Idaho Idaho Transportation Department (DMV) PDF No
 Illinois Facility Locations PDFODT, Word Yes
 Indiana  Indiana Branch Locations (DMV) PDF No
 Iowa Iowa Motor Vehicle Division PDF Yes
 Kansas Kansas Department of Revenue PDF Yes
 Kentucky  Drive.KY.Gov PDFODT, Word No
 Louisiana  Office of Motor Vehicles PDF No
 Maine  Bureau of Motor Vehicles PDF Yes
 Maryland Motor Vehicle Administration PDF Yes
 Massachusetts  Registry of Motor Vehicles PDF Yes
 Michigan DMV Office Finder PDF Yes
 Minnesota Driver and Vehicle Services PDFODT, Word No
 Mississippi Tax Collector’s Office PDFODT, Word Yes
 Missouri License Office Locations PDF Yes
 Montana Motor Vehicle Division PDF Yes
 Nebraska Dept. of Motor Vehicles (DMV) PDF Yes
 Nevada  Dept. of Motor Vehicles (DMV) PDF Yes
 New Hampshire  Division of Motor Vehicles (DMV) PDF Yes
 New Jersey  Motor Vehicle Commission PDFODT, Word No
 New Mexico Motor Vehicle Division PDF Yes
 New York Dept. of Motor Vehicles (DMV) PDF Yes
 North Carolina Dept. of Motor Vehicles (DMV) PDF No
 North Dakota Motor Vehicle Site Locations (PDF) PDF No
 Ohio  Bureau of Motor Vehicles (BMV) PDFODT, Word Yes
 Oklahoma Dept. of Public Safety PDFODT, Word Yes
 Oregon Dept. of Motor Vehicles PDF No
 Pennsylvania Dept. of Motor Vehicles (DMV) PDFODT, Word No
 Rhode Island Dept. of Motor Vehicles (DMV) PDFODT, Word Yes
 South Carolina  Dept. of Motor Vehicles (DMV) PDF No
 South Dakota Motor Vehicles Division PDF Yes
 Tennessee Driver Services PDF No
 Texas Dept. of Motor Vehicles (DMV) PDF. ODT, Word Yes
 Utah Dept. of Motor Vehicles (DMV) PDF Yes
 Vermont Dept. of Motor Vehicles (DMV) PDF Yes
 Virginia Dept. of Motor Vehicles (DMV) PDFODT, Word No
 Washington Dept. of Licensing PDF Yes
 West Virginia  Dept. of Motor Vehicles (DMV) PDF Yes
 Wisconsin Dept. of Motor Vehicles (DMV) PDF No
 Wyoming County Treasurer’s Office PDF, ODT, Word Yes

Sample

BILL OF SALE

Date of Sale: [DATE]

1. THE PARTIES.

Buyer’s Name: [NAME] with a mailing address of [ADDRESS] (“Buyer”) and agrees to purchase the Property from the Seller known as:

Seller’s Name: [NAME] with a mailing address of [ADDRESS] (“Seller”) and agrees to sell the Property under the following terms:

2. DESCRIPTION OF GOODS

Property Description: [DESCRIBE]

Hereinafter known as the “Property.”

3. TRADE/PURCHASE PRICE. The Seller agrees to sell the Property in exchange of: (check one)

Cash Payment. The Seller accepts cash payment in the amount of $[PURCHASE PRICE] to be paid on: (check one)

– The date of this bill of sale.
– At a future date no later than [DATE]
– Other. [OTHER]

Trade. The Seller accepts trade for the Property in exchange for: [DESCRIBE TRADE]

Gift. The Buyer is receiving the Property as a gift.

Hereinafter known as the “Exchange.”

4. TAXES.

All municipal, county, and state taxes in relation to the purchase of the Property, including sales taxes, are included not included in the Exchange.

5. BUYER AND SELLER DISCLOSURE.

The undersigned Seller affirms that the above information about the Property is accurate to the best of their knowledge. The undersigned Buyer accepts receipt of this bill of sale and understands that the above-described Property is sold on an “as is, where is” condition with no guarantees or warranties, either expressed or implied.

Seller’s Signature: _________________________ Date: ______________
Print Name: ____________________________

Buyer’s Signature: _________________________ Date: ______________
Print Name: ____________________________

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