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Firearm (Gun) Bill of Sale Form

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A Firearm Bill of Sale is a legal sales document used to execute the sale of a firearm. It’s an important record necessary in all private firearms transactions. This form lists personal information about the buyer and the seller, the location of the sale, details about the firearm, and the sale price. It marks the official transfer of ownership for the firearm.

By State

You’ll need this form for selling any sort of firearm. This includes:

  • Pistols
  • Rifles
  • Semi-automatic guns
  • Shotguns

This form can also be used for military-grade firearms such as automatic rifles, sub machine guns, automatic machine pistols, and grenade launchers. However, these face much higher restrictions and regulations and are often forbidden in most private sales involving civilians.

What Is a Federal Firearms License (FFL)?

A Federal Firearms License (FFL) is a license given to gun shops and businesses to allow them to sell, manufacture, and transport firearms and ammunition in the United States. FFL businesses have to abide by certain procedures, including customer background checks, in order to allow customers to purchase firearms from them.

In most cases, gun owners do not need to have an FFL when selling a gun privately unless outlined in their state or local laws. However, it is necessary in the public and private sale of firearms over state lines.

How Can I Sell a Firearm Privately?

Selling a firearm can be pretty tricky if you aren’t familiar with local, state and federal gun laws. We suggest using our guide to help you through the process.

1. Know Your State Gun Laws

This is very important. Some states bar the private sales of any kind of firearm, while others have restrictions and regulations as to what and how you can privately sell a gun. Know your state gun laws—this will save you from legal jeopardy, fees, and even imprisonment.

2. Sell to Someone You Trust

As a responsible gun owner, you need to be careful who to sell to. It’s best to sell your gun to someone you know well. This can be family, friends, or neighbors. If this isn’t possible, then be cautious and ask interested buyers to provide proof of identity before moving forward with the transaction. It’s always best to just walk away if you feel something is off about this exchange. It’s better to be safe than sorry.

3. Ensure Payment Is Ready at Time of Sale

Never give the buyer a chance to walk away with the firearm before payment is confirmed. If they get away with the firearm without paying, that leaves you liable as the owner of the weapon. Have the buyer show proof of payment before moving forward with the bill of sale. If they ask to see the gun, make sure you (the seller) are the one handling it until the purchase is final.

4. Fill Out the Firearm Bill of Sale

Once you have confirmed that you can sell the gun, the buyer is trustworthy, and the payment is ready, you can finally move forward with the bill of sale.

You’ll need the following information to finish filling out the form:

  • Seller’s name and mailing address
  • Buyer’s name and mailing address
  • Description of gun, including:
    • Serial number
    • Make
    • Model
    • Caliber
    • Defects
    • Modifications (if any)
    • Other notable information
  • Agreed sales price
  • Date and state of the transaction
  • Signatures from both the buyer and seller
  • Signatures from any witnesses present
  • Disclosures of legality

It’s important to note that the purchase with a bill of sale is “as-is.” Unless additional guarantees or warranties are included, the seller cannot be held liable for issues with the firearm after purchase.

5. Finalizing the Sale

If the buyer and seller both agree to the terms of the bill of sale and the price is paid, then the sale is final. Ownership has officially passed from the seller to the buyer as well as any liability with the firearm. Both the buyer and seller should keep a copy of the bill of sale on record as proof of transfer of ownership.


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