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Firearm (Gun) Bill of Sale Form

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A Firearm Bill of Sale is a legal sales document used to execute the sale of a firearm. It’s an important record necessary in all private firearms transactions. This form lists personal information about the buyer and the seller, the location of the sale, details about the firearm, and the sale price. It marks the official transfer of ownership for the firearm.

Table of Contents

What Is a Federal Firearms License (FFL)?

The Federal Firearms License (FFL) is given to gun shops and businesses that allows them to sell, manufacture, and transport firearms and ammunition in the United States. FFL businesses have to abide by certain procedures, including customer background checks, in order to allow customers to purchase firearms from them.

In most cases, gun owners do not need to have an FFL when selling a gun privately unless outlined in their state or local laws. However, it is necessary for the public and private sale of firearms over state lines.

How to Sell a Firearm

Selling a firearm can be pretty tricky if you aren’t familiar with local, state and federal gun laws. We suggest using our guide to help you through the process.

Step 1 – Lookup the Gun Laws in Your State

This is very important. Some States require permits to be held by the buyers while others require all sales to be processed through authorized dealers. in California for example, the sale of a private gun, outside an authorized dealer, is considered a misdemeanor. Therefore, it’s highly recommended to read the local laws.

Step 2 – Sell to Someone You Trust

An owner of a firearm cannot sell it on the internet with sites like eBay or Craigslist. Although, in most States, almost any individual without a criminal record is allowed to buy a gun. As a responsible gun owner, it’s best to be careful to whom it is sold. Therefore, it’s recommended to only sell to someone you may know personally such as friends, family, or neighbors. If this isn’t possible, then be cautious and ask interested buyers to provide proof of identity before moving forward with the transaction. It’s always best to just walk away if you feel something is off about the exchange or the character of the individual.

Step 3 – Perform a Background Check

If you are unsure if the buyer has a clean record it’s best to perform a criminal background check to verify the person is who they claim to be. Use one (1) of the following sites depending on the type of query:

Criminal Background Search

Sex Offender Search

Step 4 – Negotiate the Terms

After the buyer has been approved it’s now time to negotiate the sale. This usually involves a source of payment such as cash. Although, trading guns are common. It’s best to have an oral agreement made to outline the basic terms such as the purchase price, payment source (cash, check, etc.), and the number (#) of installments.

Step 5 – Write a Bill of Sale

Use the instructions and complete a bill of sale that details the terms of the transaction. All buyers should also be required to sign a disclaimer requiring the individual to verify they can purchase the firearm. In the event the gun is used in an illegal manner this will hold the seller harmless of any wrongdoing.

Step 6 – Meet with the Buyer

After the terms have been signed it’s now time to complete the sale and meet. The buyer should be prepared to have the payment ready and the seller should have the gun in their possession. Once the trade has commenced the sale becomes final and both buyer and seller are free of liability to one another.

Serial Number (#) – If you are the buyer, it is imperative that the serial number is located on the gun. If not, the sale may not be deemed legal. In addition, firearms without serial numbers are commonly used in criminal activity.

Gun Laws By State

State Permit Required to Purchase? Registration Required After Purchase?
Alabama No No
Alaska No No
Arizona No No
Arkansas No No
 California Yes (PEN 26500) Yes (PEN 21855)
Colorado No No
Connecticut Yes Partial
 Delaware No No
Florida No No
Georgia No No
Hawaii Yes Yes
Idaho No No
Illinois Yes Yes
Indiana No No
Iowa Yes No
Kansas No No
Kentucky No No
Louisiana No No
Maine No No
Maryland Yes Yes
Massachusetts Yes No
Michigan No Yes
Minnesota Yes No
Mississippi No No
Missouri No No
Montana No No
Nebraska Yes No
Nevada No No
 New Hampshire No No
 New Jersey Yes Yes
 New Mexico No No
New York Yes Yes
North Carolina Yes No
North Dakota No No
Ohio No No
Oklahoma No No
Oregon No No
Pennsylvania No Partial
Rhode Island Yes No
South Carolina No No
South Dakota No No
Tennessee No No
Texas No No
Utah No No
Vermont No No
Virginia No No
Washington No Partial
West Virginia No No
Wisconsin No No
Wyoming No No

How to Write

1 – The Paperwork To Register A Firearm Sale Should Be Downloaded

Locate the buttons captioning the template preview image on this page, then select the one labeled with a format you can work with (Adobe PDF, Microsoft Word (.docx), or Open Document Text (.odt)).

2 – Each Party In This Transaction Must Be Identified

The Seller and the Buyer in a Firearm Sale will have to document their participation in this transaction so that recordkeeping requirements may be properly observed by both parties. We will begin by attending to “The Seller” section, under Part “1. The Parties.” Locate the “Name” line then enter the Full Name of the individual selling the Firearm precisely as it appears on his or her Driver’s License or similar Government I.D. Then on the blank space labeled “Driver’s License No.” record the I.D. Number on the Seller’s Driver’s License. If the Seller has a different type of I.D. (i.e. Non-Driver’s State I.D., Passport) make sure to disclose the I.D. type being reported. This must be a Photo I.D. issued by the State or Federal Government. Once you have successfully documented the Seller’s Identity, it will be time to record his or her Address. Again, this must appear exactly as it is recorded on the Seller’s Driver License. Three labeled areas have been included in this section to accept the Seller’s Street “Address,” “City,” and “State.” The individual purchasing the Firearm, the Buyer, will also have a section where his or her information should be presented. Find the heading “The Buyer,” then enter his or her “Name,” “Driver’s License No.,” Street “Address,” “City,” and “State.”

3 – Furnish The Details And Terms Defining This Sale

In addition to information regarding the individual Buyer and Seller named in this document, the Firearm will also have to be described. Several blank spaces under the heading “2. Firearm Details” have been provided for this purpose. Supply the “Make” of the Firearm being sold on the first blank space. Use the second blank space to record the “Type/Model” of the Firearm on the second blank space. The third blank space in this section requires the “Caliber” of the Firearm being sold. Finally, use the fourth blank space to present the Firearm’s “Serial Number (SN).” We have identified the Seller, the Buyer, and the Firearm in this sale or trade. Now in Part “3. Trade/Purchase Pride,” we will provide the nature of the transaction occurring here. Two checkbox areas will allow a quick and accurate report to be given. If this is a Sale where the Buyer is delivering a predetermined amount of Money to the Seller in exchange for ownership of the Firearm, then mark the first checkbox (just before the words “Seller Accepts Monetary Funds In The Amount Of”). Follow this through by writing out the amount of money on the first blank line and record it numerically on the blank space in the parentheses. If this is the case, a definition to the Date of Sale should be supplied. One of three checkboxes may be marked to indicate when the Sale takes place. If Date of this Document can be named as the Sale Date, check the box attached to the phrase “The Date Of This Bill Of Sale Known As” then enter the Calendar Date Of Sale as a Month, Two-Digit Calendar Day, and Two-Digit Year on the two blank spaces after this phrase. If the Date of Sale will be some point in the future, then mark the next checkbox then enter the Future Calendar Date when this Sale will occur on the blank space supplied. There may be circumstances that define the Bill Of Sale, if so, you may mark the third checkbox in this area and document how the Date of Sale will be defined (i.e. upon background check).If none of these previous checkbox statements can be applied because the Firearm will be traded for property or a service, then mark the checkbox corresponding to the statement “Seller Accepts Trade For The Firearm” and define what the Seller expects the Buyer to deliver to him or her in exchange for the Firearm. For instance, the Seller may intend to release the Firearm in exchange for mechanical work done on his or her vehicle.

4 – The Buyer And Seller Must Each Sign A Disclosure

The next task this paperwork sets forth will be to finalize the intentions of both parties to enter this transaction while verifying each has the legal standing to do so. This will be done through a signed disclosure (which must be authenticated). To begin the Buyer should locate Part “4. Buyer’s Disclosure” then read each bullet statement below the words “Buyer Declares The Following Statements Are True And He/She” The Buyer of the Firearm must then sign his or her Name on the “Buyer’s Signature” line at the end of this disclosure. This signature will act as his or her verification the above statements are correct. The Seller will also have to testify to several statements as well. This will be handled in Part “5. Seller’s Disclosure.” The Seller should read the bullet points beneath the statement “Seller Declares The Following Statements Are True And He/She” then, upon agreement, sign his or her Name on the blank space labeled “Seller’s Signature.” Once both parties have proven the statements in their respective disclosures as true by signing them, it will be time to execute this Bill of Sale. This should be done with the witnessed and Notarized Dated Signature of the Seller and the Buyer. This execution will occur in Part “6. Signature Area.” The first step in this process will be documenting the Calendar Date when these Parties will sign this document. This should be supplied in the Two-Digit Day, Month Name, then Two-Digit Year on the three blank lines after the words “As Of This…” The Seller must sign the “Signature” line and present his or her “Printed Name” in “The Seller” signature area. In “The Buyer” signature area, the purchaser of the Firearm must sign and print his or her Name on the “Signature” and “Printed Name” line.

5 – Two Witnesses And A Notary Public Are Required To Verify The Buyer And Seller Signatures

Two additional signature areas have been supplied beneath that of the Seller and the Buyer: “Witness 1” and “Witness 2.” Each Witness must decide upon one of these areas to tend to then, sign and print his or her Name using the appropriately labeled blank lines. The next two areas of this document will serve the Notary Public when he or she notarizes the Seller and Buyer Signatures. Only a Notary Public can provide the credentials and seal needed to complete this notarization process.

 


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