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Virginia Firearm Bill of Sale Form

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The Virginia Firearm Bill of Sale is a legal document that will prove the legal sale and purchase of a firearm between dealer and individual or two private parties. This document will add a layer of protection to both parties inasmuch as it will provide identifiable information pertaining to the firearm and change of ownership. It will also provide necessary information regarding the seller and the buyer. Although not all firearms must be registered in Virginia, this document may be required for registration of firearms in the state of Virginia, that will require registration. This document will require notarization.

Register a Firearm in Virginia

Virginia gun laws, may not be considered the most restrictive in the country, however, they do implement certain laws and provisions, that keep the state from being considered as one of the least restrictive gun control states. If one wishes to purchase a firearm in Virginia they must and will be required to complete a criminal background check prior to having the ability to purchase a firearm. Carrying of a concealed weapon is allowed only if the owner possesses a concealed handgun permit. Virginia Code Section 18.2-311 describes specific weapons, to include some knives, which are illegal to possess in Virginia. Virginia Code Section 18.2-308 also specifies prohibitions concerning concealed weapons.

Private sale of a firearm – If you’re a private individual who would like to privately sell a handgun, it is highly recommended that you safeguard information pertaining to the sale, such as the date the firearm was sold, the full name and physical address of the buyer, and at least, the make, model, and serial number of the firearm. Both seller and buyer of a handgun must be residents of the state of Virginia where the transfer occurs.  Should the firearm ever be located and taken as evidence at a crime scene, tracing of the firearm will determine the licensed dealer who last sold the firearm. As well, this will also identify the last buyer of the firearm. The best way to have your name removed from this process is to place your firearm on consignment with a licensed dealer or use a detailed bill of sale that requires notarization for your records. This will also ensure that the firearm is transferred only to a lawfully eligible individual inasmuch as they will have to go through a background check while working with a licensed dealer.

Where to Register – There are some guns ie: machine guns, that must be registered. With that exception rifles, shotguns and handguns do not have to be registered in the state of Virginia. If you need to register a gun that is prohibited to possess without license and registration, you must contact your local police or sheriff’s department

Needed to Register – Gather the following information and documentation:

  • State Photo ID/Driver’s license
  • Social Security card
  • A utility bill, voter’s registration, current passport or anything bearing your name and the same address that is displayed on your ID
  • You will be asked to sign a background check consent form at the point of registration
  • Be prepared to pay a fee for the background check between 2.00 and 5.00
  • The dealer will do an instant background check while you wait. If they don’t have to access the internet, they will contact NICS directly and have the investigation done through a federal system. If everything checks well, you will be able to begin the purchase of your firearm. If anything is questionable, you will be required to wait for further investigation

How to Write

Step 1 – Seller and Buyer Information – Both parties are required to enter this information into the form :

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Firearm Details – Enter all information regarding the firearm :

  • Make
  • Type/Model
  • Caliber
  • Serial Number

Step 3 – Trade/Purchase Price – Select all boxes that are applicable to this transaction and provide additional information if required:

  • Check the first box if the seller is only accepting monetary payment – Enter the worded dollar amount
  • Enter the dollar amount in numbers
  • Specify the date as to when that payment will be made. (mm/dd/yyyy format)
  • Select and provide the date in which the document will be known as  (mm/dd/yyyy format)
  • If the parties agree that payment may be made at a later date, provide a later date (mm/dd/yyyy format)
  • Other – Should some other agreement be reached by the seller and buyer, briefly describe in writing
  • Check the box if the firearm is being gifted to the “buyer”
  • The last box will only pertain to an even-trade arrangement. Enter a brief explanation of the conditions of the trade

Step 4 – Buyer’s Disclosure – The buyer must carefully review all statements in this section. If in agreement the buyer must continue by entering their signature into the “Buyer’s Signature” line.

Step 5 – Seller’s Disclosure – The Seller must read all of the statements in this section. If the seller is in agreement the seller must continue by entering their signature into the “Seller’s Signature” line.

Step 6 – Signatures – All parties must enter the following:

  • Date the signatures in dd/mm/yyyy format at the top of this section
  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • Witness 1 – 
  • Signature
  • Printed Name
  • Witness 2 –
  • Signature
  • Printed Name

Step 7 –  Notarization –When the notary has witnessed all of the signatures, then the remainder of the form shall be completed only by the notary. Upon completion, the notary shall affix the state seal.

  • Provide copies of the completed document to all who signatories, for their records
  • Provide the original copy to the buyer

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