Updated June 23, 2023
A Virginia bill of sale form records a transaction between a buyer seeking to purchase property from a willing seller. It is a simple document that is legally binding and includes the sales price and a description of the property being sold, most commonly a motor vehicle.
The buyer will be required to retain a copy of the bill of sale for their own record-keeping purposes and if they intend to register the purchased property with the state.
Forms (4)
 Motor Vehicle Bill of Sale – Use this document to prove the legal sale and purchase of a motor vehicle in the state of Virginia.
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 Boat Bill of Sale – This document is used to prove the sale and purchase of a boat.
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 General Bill of Sale – This form is usually used between parties to prove the sale and purchase of personal property.
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 Firearm Bill of Sale – This document would be used for the purpose of proving a legal sale and purchase of a firearm has been transacted in the state of Virginia.
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Vehicle Registration Forms
- For purchases of vehicles with existing Virginia title, the vehicle’s title with the “Assignment of Title by Owner” or “Application for New Owner Certificate of Title and Registration” completed;
- These buyers must apply for registration with a Vehicle Registration Application (Form VSA 14);
- For purchases of new vehicles in the state, a Manufacturer’s Statement of Origin or Manufacturer’s Certificate of Origin;
- These buyers must apply for both title and registration with an Application for Certificate of Title and Registration (Form VSA 17);
- For vehicles over five years old, an Odometer Disclosure Statement (VSA-5);
- A Bill of Sale;
- Valid driver’s license or state identification;
- Proof of residency;
- Proof of insurance meeting the minimum state requirements;
- $25,000 for injury or death of one person in an accident;
- $50,000 for two or more people in an accident;
- $20,000 for property damage in an accident;
- For vehicles belonging to buyers residing in Arlington, Fairfax, Loudon, Prince William or Stafford counties, or in the cities of Alexandria, Fairfax, Falls Church, Manassas or Manassas Park, a record of successful vehicle inspection;
- Note: This requirement does not apply to motorcycles;
- For transactions in which the buyer or seller is represented by an agent, a Motor Vehicle Power of Attorney; and
- Proof of payment of all titling and registration fees.
Boat Registration Forms
- An Application for Watercraft Certificate of Title and Certificate of Number (Registration);
- If transferred within Virginia, the preexisting title statement;
- Buyers of boats being registered for the first time will need an Original Manufacturer’s or Importer’s Certificate of Origin completed by the dealer; those of boats being brought from other states will need the previous title, or possibly the previous registration;
- A Bill of Sale; and
- Receipts showing payment of taxes and fees. Use the schedule of tax rates and fees.