Virginia Bill of Sale Forms (4)

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Updated August 12, 2022

A Virginia bill of sale form records a transaction between a buyer seeking to purchase property from a willing seller. It is a simple document that is legally binding and includes the sales price and a description of the property being sold, most commonly a motor vehicle.

The buyer will be required to retain a copy of the bill of sale for their own record-keeping purposes and if they intend to register the purchased property with the state.

Table of Contents

Forms (4)

Boat Bill of Sale – This document is used to prove the sale and purchase of a vessel/boat in the state of Virginia.

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General Bill of Sale – This form is usually used between parties to prove the sale and purchase of personal property.

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Gun/Firearm Bill of Sale – This document would be used for the purpose of proving a legal sale and purchase of a firearm has been transacted in the state of Virginia.

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Motor Vehicle Bill of Sale -Use this document to prove the legal sale and purchase of a motor vehicle in the state of Virginia.

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Vehicle Registration Forms

  • For purchases of vehicles with existing Virginia title, the vehicle’s title with the “Assignment of Title by Owner” or “Application for New Owner Certificate of Title and Registration” completed
  • For purchases of new vehicles in the state, a Manufacturer’s Statement of Origin or Manufacturer’s Certificate of Origin
  • For vehicles over five years old, an Odometer Disclosure Statement (VSA-5)
  • A Bill of Sale
  • Valid driver’s license or state identification
  • Proof of residency
  • Proof of insurance meeting the minimum state requirements
    • $25,000 for injury or death of one person in an accident
    • $50,000 for two or more people in an accident
    • $20,000 for property damage in an accident
  • For vehicles belonging to buyers residing in Arlington, Fairfax, Loudon, Prince William or Stafford counties, or in the cities of Alexandria, Fairfax, Falls Church, Manassas or Manassas Park, a record of successful vehicle inspection
    • Note: This requirement does not apply to motorcycles
  • For transactions in which the buyer or seller is represented by an agent, a Motor Vehicle Power of Attorney
  • Proof of payment of all titling and registration fees

Boat Registration Forms

  • An Application for Watercraft Certificate of Title and Certificate of Number (Registration)
  • If transferred within Virginia, the preexisting title statement
  • Buyers of boats being registered for the first time will need an Original Manufacturer’s or Importer’s Certificate of Origin completed by the dealer; those of boats being brought from other states will need the previous title, or possibly the previous registration
  • A Bill of Sale
  • Receipts showing payment of taxes and fees. Tax rates are described here, while a fee schedule is here