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Virginia General Bill of Sale Form

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The Virginia General Bill of Sale is considered a legal document that is generally utilized between private parties for the legal sale and purchase of personal property. The form will provide information with regard to the seller and buyer. As well, it will provide information pertaining to the item(s) sold and change of ownership. This document may require notarization.

How to Write

Step 1 – Seller and Buyer Information – Each party must provide the following information:

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Property Details – The seller must provide the following information:

  • Details
  • Serial Number (SN) (if any)

Step 3 – Trade/Purchase Price – Select any boxes that apply to this transaction along with additional information if requested:

  • Check the box if only monetary payment is acceptable to the seller – Enter the dollar amount in words
  • Enter the dollar amount in numbers
  • Enter a date as to when the parties agree that payment will be made, in mm/dd/yyyy format
  • Enter the date in which the document will be known in mm/dd/yyyy format
  • If the parties agree payment will be due at a later date, provide the date, in mm/dd/yyyy format
  • Other – If some other agreement or decision has been agreed upon, enter the details
  • Select the box if the intention of this transaction will be to gift the item(s) to the recipient
  • Choose the last box if this transaction is pertaining to a direct trade. Enter a brief description of the agreement

Step 4 – Seller’s Disclosure – The seller must read the statements. Enter information regarding any known defects in the property being sold

  • After reading the statements and entering any possible defects (if applicable), seller must then provide signature

Step 5 – Signatures – If all parties are present before a notary, all parties must enter the followin:

  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • The Witness – 
  • Signature
  • Printed Name

Step 6 – Notarization – When the notary has witnessed all signatures, she or he will then complete the form and authenticate by affixing  the state seal.

  • Make copies of the completed document
  • Give the original copy to the buyer

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