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Virginia Motor Vehicle Bill of Sale Form

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The Virginia Vehicle Bill of Sale is considered a legal document, in the state of Virginia, to be used for the provision of proof that a legal sale and purchase of a motor vehicle has been transacted. This document provides necessary information pertaining to the change of ownership and identifiable information pertaining to the vehicle. It also provides details regarding both the seller and the buyer.

Odometer Disclosure Statement (VSA-5) – Required to be attached to the Bill of Sale per federal law.

Vehicles Over 5 Years Old – This form must be attached to the Bill of Sale.

Register a Vehicle in Virginia

Prior to having the ability to legally operate a motor vehicle in the state of Virginia, you must register and title your vehicle with one of your local Virginia Department of Motor Vehicles (DMV) Offices. Titling and registration are completed in the same visit to ensure that you are able to drive the vehicle on Virginia roadways legally on the same day.

Where to Register – You may register and title your vehicle by locating and appearing at one of your local Virginia Department of Motor Vehicles (DMV) Offices

Needed to Register – Gather the following information:

  • A title signed over to you
  • A bill of sale
  • Photo ID
  • Proof of residency that matches your ID
  • Proof of insurance
  • Inspection Certificate
  • Be prepared to pay all titling and/or registration fees

How to Write

Step 1 – Seller and Buyer Information –Seller and buyer must provide their information as follows:

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Vehicle Details – Enter the following required information:

  • Make
  • Type/Model
  • Year
  • Vehicle Identification Number (VIN)
  • Color
  • Odometer Reading (provided in miles)
  • Will the Title be included with the sale? (Check Yes or No)

Step 3 – Trade/Purchase Price – Check the applicable boxes that apply adding information if required:

  • If the first box is checked, only monetary payment will be accepted– Enter the dollar amount in words
  • Enter the dollar amount in numbers
  • Specify the agreed date of payment, in mm/dd/yyyy format
  • Enter the date in which the document will be known (in mm/dd/yyyy format)
  • If the parties have agreed that payment will be made at a later date, enter that date (mm/dd/yyyy format)
  • Other – If other decisions have been agreed upon by both parties, briefly describe the agreement
  • Check the box if the vehicle is being to the recipient as a gift
  • The last box in this section will address a direct-trade. Describe the trade agreement

Step 4 – Seller’s Disclosure – The seller must read the statements and provide information regarding any known defects in the property

  • If the seller is then in agreement and has recorded any defects, they must proceed to provide the seller’s signature

Step 5 – Signatures – If all signatories are present before a notary public provide the following respectively:

  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • The Witness – 
  • Signature
  • Printed Name

Step 6 – Notarization – Once the notary has witnessed all signatures, she/he will then complete the remainder of the form, also affixing their state seal.

  • Make copies of the completed document(s)
  • Give the original copy to the buyer

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