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Pennsylvania Gun Bill of Sale Form

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The Pennsylvania Gun Bill of Sale is considered a legal document that provides valuable information pertaining to the legal sale and purchase of any firearm. The form will prove change of ownership. It will also provide information about the buyer, seller and identification factors about the firearm being sold and purchased. This document will require notarization.

Register a Gun in Pennsylvania

In the state of PA there is no existing registration process. As a matter of fact, it is illegal for any police and/or government agency to keep a registry of firearms as stated in 18 Pa.C.S. § 6111.4 (Registration of firearms). If you legally possess bring your firearms into Pennsylvania or come into possession of the firearms legally, no action is required.

Where to Register – There is no registration or license necessary to purchase a firearm in PA, however, it should be noted that all transfers of handguns in Pennsylvania are absolutely required to go through the Pennsylvania Instant Check System (PICS). Pennsylvania State Police keep a “sales database” of all handguns purchased within the Commonwealth of Pennsylvania. Although it’s the opinion of many that this database, clearly violates the spirit of 18 Pa.C.S. § 6111.4,the Pennsylvania Supreme Court does agreed with the Pennsylvania State Police, that because the database is not a complete record of all handgun ownership inasmuch as many people who bring handguns into the state do not have to register them, it does not, in fact, violate 18 Pa.C.S. § 6111.4 All of this being stated, if one wishes to carry a concealed weapon, they must acquire a license to do so. All other firearm possession is legal without a license to carry.

How to Write

Step 1 – Seller and Buyer Information – Enter the requested information for both parties respectively :

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Firearm Details – Provide all of the requested firearm information:

  • Make
  • Type/Model
  • Caliber
  • Serial Number

Step 3 – Trade/Purchase Price – Check all of the boxes that apply and enter additional information if requested:

  • Check the first box if the seller is only accepting monetary payment – Enter the worded dollar amount
  • Enter the dollar amount in numbers
  • Provide the date as to when the parties have agreed that payment will be made. ( in mm/dd/yyyy format)
  • Select the date in which the document will be known as and enter it into the form  ( in mm/dd/yyyy format)
  • If the parties agree that payment may be made at a later date, enter that later date ( in mm/dd/yyyy format)
  • Other – If some other negotiations have been agreed upon by the parties, briefly describe the terms of the final agreement
  • Select this box if the item(s) are being given as a gift
  • The last box will only address an even-trade arrangement. Provide the conditions of the agreement of the trade between the parts

Step 4 – Buyer’s Disclosure – The buyer must carefully review all statements in this section. Once complete, the buyer, if in agreement may proceed to submit their signature

Step 5 – Seller’s Disclosure – The Seller must read all of the statements in this section. If in agreement then the seller must continue by entering their signature into the “Seller’s Signature” line

Step 6 – Signatures – All parties must provide the following information:

  • Date the signatures in dd/mm/yyyy format at the top of this section
  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • Witness 1 – 
  • Signature
  • Printed Name
  • Witness 2 –
  • Signature
  • Printed Name

Step 7 –  Notarization –When the notary has witnessed all of the parties signatures, then the notary public will complete the remainder of the form and affix the state seal

  • Make copies of the completed document for record keeping
  • Provide the original copy to the buyer


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