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Hawaii Firearm Bill of Sale Form

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The Hawaii Firearm Bill of Sale is a legal document that will provide evidence that there has been a legal sale, purchase or trade of a firearm. This document also establishes change of ownership and is required for the registration of the firearm. This form will require notarization and the signatures of two (2) witnesses, therefore, no signatures should be provided until all parties are identified and prepared to be witnessed by a notary public.

Register a Firearm in Hawaii

Hawaii State Residents must register their firearms with the Hawaii Police Department. Residents may apply for a permit to acquire a firearm or register their firearms at their district police station. According to state statute HRS 134-2 states: “No person shall acquire the ownership of a firearm, whether usable or unusable, serviceable or unserviceable, modern or antique, registered under prior law or by prior owner or unregistered, either by purchase, gift, inheritance, bequest, or in any other manner, whether procured in the state or imported by mail, until the person has first procured from the chief of police of the county of the person’s place of business or…residence…a permit to acquire the ownership of a firearm as prescribed in this section.”

Where to Register –Once you have acquired a permit to purchase a firearm, you must register all firearms with a local Hawaii Police Department within five (5) days of the acquisition of any firearm

Needed to Register – Since each police district requires more or less documentation, call the district closest to your residential location to ensure you’re providing all of the information and documentation in your district:

Police Station Police District Hours of Availability Telephone
Hilo* South Hilo Monday–Friday 9 a.m.–3 p.m. 961-2239
Pāhoa Puna Tuesday/Thursday (by appointment only) 965-2716
Laupāhoehoe North Hilo Monday–Friday (by appointment only) 1:30 p.m.–3:30 p.m. 962-2120
Honokaʻa Hāmākua Monday–Friday 8:30a.m.-3:30 p.m. (by appointment only) 775-7533
Waimea South Kohala Monday–Friday (by appointment only) 8 a.m.–4 p.m. 887-3080
Kapaʻau North Kohala Monday–Friday (by appointment only) 8 a.m.–4 p.m. 889-6540
Kailua-Kona Kona Monday–Friday 8:30 a.m.–2:30 p.m. 326-4646
(Ext.285)
Nāʻālehu Kaʻū Monday–Friday (by appointment only)
9 a.m.–11:30 am. and 12:30 p.m.–3 p.m.
939-2520

To prepare your firearm to visit the police station in your district:

  • Unload your firearm. Transportation of a loaded firearm is against the law in the state of Hawaii.
  • Prepare your firearm by having it “open” and visibly safe
  • bolt removed
  • clip removed
  • slide in open position
  • cylinder removed or in open position
  • You MUST transport your firearms in an enclosed container. This is the law.
  • Do Not enter the Police Station Building, with any kind of ammunition in your possession
  • Have your ID readily available
  • Anything less than these instructions will be completely unacceptable – Follow these instructions very carefully, ensuring that ALL directions are being followed, prior to entry into any police station anywhere in the state

How To Write

Step 1 – Seller and Buyer Information – Provide the following :

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Firearm Details – Enter the information regarding the firearm as follows:

  • Make
  • Type/Model
  • Caliber
  • Serial Number

Step 3 – Trade/Purchase Price – Check the boxes that apply and provide additional information if required:

  • If the first box is checked, the seller will accept monetary payment – Enter the worded dollar amount
  • Enter the dollar amount in numbers
  • Specify the date as to when the parties have agreed that payment will be made in mm/dd/yyyy format
  • Enter the date in which the document will be known as in mm/dd/yyyy format
  • If the parties have agreed that payment will be made at a later date, enter the date mm/dd/yyyy format
  • Other – If different negotiations have been agreed upon by the parties, enter a description of the final agreement (if extra room is needed add a sheet and attach it to the form
  • Check the box if the item(s) are being provided as a gift to the “buyer”
  • The last box in this section will address a direct trade. Provide a brief description of the conditions of the trade

Step 4 – Buyer’s Disclosure – The buyer must carefully review all statements in this section. If in agreement and all signatories are present before a notary public, then the buyer should continue to enter their signature into the “Buyer’s Signature” line.

Step 5 – Seller’s Disclosure – The Seller must read all of the statements in this section. If the seller is in agreement and all signatories are present before a notary public, then the buyer should continue to enter their signature into the “Seller’s Signature” line

Step 6 – Signatures – Provide the following:

  • Date the signatures in dd/mm/yyyy format at the top of this section
  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • Witness 1 – 
  • Signature
  • Printed Name
  • Witness 2 –
  • Signature
  • Printed Name

Step 7 –  Notarization – Once the notary has witnessed all signatures, they will then complete the remainder of the form, and shall affix their state seal.

  • Make copies of the completed document to provide to all who signed, for their records
  • Give the original copy to the buyer

 


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