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Trailer Bill of Sale Form

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A Trailer Bill of Sale is an agreement for the sale of any type of structure that can be towed by a vehicle. The purpose of most trailers is for the transfer of items such as boats, vehicles, or everyday storage. They do have a vehicle identification number (VIN) which must be incorporated into the agreement as well as the make, model, number of wheels, and any other information that should be included in the sale. Upon the signature of the parties and transfer of the trailer along with the money the sale becomes complete and final. The new owner will want to request obtaining an original copy of the form as they will need it for registration, title, and obtaining license plates in their respective State.

Why Should I Use a Trailer Bill of Sale?

The Trailer Bill of Sale is a document that records the details of a transaction made between a buyer and a seller for new and used trailers. Trailers can be used to transfer items, vehicles, boats or equipment and are usually towed by another vehicle.

This form is important because it puts everything out on paper. It protects the buyer and seller from risks that come from liability and fraud.

How Do I Buy a Trailer Then?

Buying a trailer is actually pretty straightforward. Just take a look at our short step-by-step guide below.

1. Know What Trailer to Buy

The first step is knowing what trailer you need to buy. Are you hauling a boat? Recreational vehicles? Tools? Equipment? Livestock? There are different sizes and styles for every need.

To choose the right trailer, you’ll need to know roughly what size it needs to be for what you’re hauling and how much weight it can hold. You’ll also need to know the maximum towing weight your vehicle can handle. That’ll make all the difference.

2. Find a Seller

Once you know what you need, you’re ready to start looking in the classifieds, at dealerships and online. Always read up on the sellers as your search. Some are more reputable than others.

(IMPORTANT NOTICE: Not all trailer types are legal and can be licensed in every state. Make sure to check with local and state officials if you are unsure if the trailer you’re interested may be one of them.)

3. Make Sure the Trailer Is in Good Shape

Safety is the main component you want to verify when buying a trailer. Make sure all the brakes, lights and the wheels are all in working order. Used trailers may need a bit of work, but that’s usually the cost of going a bit cheaper.

4. Negotiate a Price

Now it’s all about confronting the seller and trying to get a fair price. Make sure to go into the sale with a little foreknowledge about what the trailer you’re buying usually goes for. This may help you in settling on a better price.

5. Fill Out the Trailer Bill of Sale

On the form, you’ll just need to make sure the following information is included:

  • Agreed sale price
  • Buyer’s name and mailing address, signature and date
  • Seller’s name and mailing address, signature and date
  • Trailer Details. This includes:
    • Make
    • Model
    • Year
    • 17 character VIN
    • Other important details of mention
  • Date of sale
  • Witness’s signature, name in print and date
  • Notary Acknowledgement (if applicable)

6. Get the Title and Registration Completed

Signed, dated and paid for—you’re almost ready to take your trailer on the road. Now you just need to register and get your title for your trailer from your local licensing bureau. If the trailer is used, you’ll have to have the titled cleared and transferred by the seller before it’s officially yours.

7. Finalize the Sale

Now the sale should be final and all the documents should be filed. The trailer is yours for the taking. Make sure to keep copies of all your forms (whether you’re the buyer or the seller). These will help keep you out of trouble if something unexpected comes up later.

Where is the VIN?

As mentioned above, the seventeen (17) digit vehicle identification number (VIN) can be found somewhere on the exterior of the trailer. It depends from brand to brand but usually is can be found against the inside of one of the crossing frames.

How to Write

Step 1 – Price Agreement and Parties

  • Enter the Price Consideration in U.S. dollar amount
  • Provide the Buyer’s Name/Mailing address
  • Seller’s Name/Mailing address

Step 2 – Trailer Description

  • Make
  • Model
  • Year
  • Vehicle identification number (VIN) -(17 characters, numerical and alphabetic)
  • Other: Enter any additional description information
  • Buyer and seller must \review and agree to the remainder of the section

Step 3 – Date(s) and Signatures

  • Buyer’s Signature/Printed Name
  • Seller’s Signature/Printed name
  • Date of signature, mm/dd/yyyy format
  • Two (2) Witnesses respective signatures

Step 4 – Notary Acknowledgement

  • Once the notary has witnessed all signatures they shall enter all state required information
  • Notary shall then affix the notary seal in acknowledgement


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