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Trailer Bill of Sale Form

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A Trailer Bill of Sale is an agreement for the sale of any type of structure that can be towed by a vehicle. The purpose of most trailers is for the transfer of items such as boats, vehicles, or everyday storage. They do have a vehicle identification number (VIN) which must be incorporated into the agreement as well as the make, model, number of wheels, and any other information that should be included in the sale. Upon the signature of the parties and transfer of the trailer along with the money, the sale becomes complete and final. The new owner will want to request obtaining an original copy of the form as they will need it for registration, title, and obtaining license plates in their respective State.

Table of Contents

When to Use a Trailer Bill of Sale

The Trailer Bill of Sale is a document that records the details of a transaction made between a buyer and a seller for new and used trailers. Trailers can be used to transfer items, vehicles, boats or equipment and are usually towed by another vehicle.

This form is important because it puts everything out on paper. It protects the buyer and seller from risks that come from liability and fraud.

How To Sell a Trailer

Buying a trailer is actually pretty straightforward. Just take a look at our short step-by-step guide below.

Step 1 – What Type of Trailer is it?

Trailers can range from a few hundred to thousands of dollars depending on the type. There are many types of choose from the list below:

Hauling Trailers

  • Boats
  • Kayaks
  • Canoes
  • Farm Animals

Flatbed Trailers

  • Stretch
  • Double-Drop

Dry-Van (Enclosed) Trailers

  • Refrigerated
  • Not Refrigerated

Vehicle Carrying Trailers

  • ATV
  • Enclosed / Open
  • Single / Multi-Vehicle

Once you know the type of trailer it’s best to get the number (#) of axels, length, yearmaximum weight (lb.), and any other specifications that would be beneficial to a prospective buyer.

Step 2 – How Much is the Trailer Worth?

Unlike traditional vehicles, trailers often come in unique shapes and sizes. Coming up with a price is determined mainly by the type of trailer rather than the manufacturer (brand name). It’s best to view comparables (comps) to what others are selling (best to find in your local area). Chances are there will not be an exact match, but at the very least should be able to find a closely related trailer.

Step 3 – Listing for Sale

Before making the listing, it’s best to clean the trailer of any debris and paint over any rust that exists. This will allow for the best pictures when making a posting online. When listing for sale, it’s best to use the following online and offline options:

Online

Offline

  • Newspaper
  • Local Classified Magazine / Newsletter

Step 4 – Meet with Potential Buyers

Agree to meet with prospective buyers in the hopes that the trailer can be sold for the asking price. When speaking with any party that is looking to purchase, ensure that they are qualified by asking them what they will use the trailer for and if they have the cash necessary to complete the sale. Most lenders will not make underwrite a loan for a trailer unless a boat or other vehicle is apart of the sale.

Step 5 – Negotiate the Price

This usually will depend on the papers and documentation the seller has for the trailer. Separate from the title, if the seller has receipts showing that important items such as the axels or tires were repaired or replaced recently, chances are the seller will get close to their asking price.

If the seller does not have any documents, including the title to the trailer, the buyer may view the trailer as a higher-risk investment and may want a significant discount in order to be motivated to purchase.

Step 6 – Complete a Bill of Sale

On the form, the following information is required to be included:

  • Purchase Price ($);
  • Buyer’s name and Mailing Address;
  • Seller’s name and Mailing Address;
  • Trailer Details;
    • Make;
    • Model;
    • Year;
    • 17 character VIN; and
    • Other important details of mention.
  • Date of sale;
  • Witness’s signature, name in print and date; and
  • Notary Acknowledgement (if applicable).

To ensure each party is who they claim to be, it’s highly recommended that the buyer and seller both bring government issued identification with them (drivers license, passport, etc.). Use these instructions to enter the details of the purchase on a line-by-line format.

Step 7 – Notify / Register with the State 

If the trailer is used, the buyer will have to get the title cleared and transferred by the seller before submitting an application for registration. In most States, the trailer must be registered within 5 to 30 days otherwise it will be considered illegal to operate on the road. Be sure to have the registration completed within this timeframe by submitting the bill of sale, title, registration application, and any sales tax to the local licensing office (most likely known as the “DMV”).

At this point, the sale is complete and shall have no obligations to one another unless expressly stated in the bill of sale.

Where is the VIN?

As mentioned above, the seventeen (17) digit vehicle identification number (VIN) can be found somewhere on the exterior of the trailer. It depends from brand to brand but usually is can be found against the inside of one of the crossing frames.

How to Write

Download in Adobe PDF, Microsoft Word (.docx), or Open Document Text (.odt).

Step 1 – Price Agreement and Parties

  • Enter the Price Consideration in U.S. dollar amount
  • Provide the Buyer’s Name/Mailing address
  • Seller’s Name/Mailing address

Step 2 – Trailer Description

  • Make
  • Model
  • Year
  • Vehicle identification number (VIN) -(17 characters, numerical and alphabetic)
  • Other: Enter any additional description information
  • Buyer and seller must \review and agree to the remainder of the section

Step 3 – Date(s) and Signatures

  • Buyer’s Signature/Printed Name
  • Seller’s Signature/Printed name
  • Date of signature, mm/dd/yyyy format
  • Two (2) Witnesses respective signatures

Step 4 – Notary Acknowledgement

  • Once the notary has witnessed all signatures they shall enter all state required information
  • Notary shall then affix the notary seal in acknowledgement


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