eForms Logo

Notarized Bill of Sale Form

A notarized bill of sale is a document that records the legal transfer of any type of personal property (vehicle, boat, etc.) from a seller to a buyer. A bill of sale document can be used for a variety of purchases and transactions. While notarizing a bill of sale is not always required by local, state, or federal laws, it is strongly recommended in all instances.
PDF Word ODT

Updated October 07, 2024

4.8 Stars | 248 Ratings
Downloads: 5,321

Why is it Important to Notarize a Bill of Sale?

1. It Protects the Seller and Buyer Against Fraudulent Sales

The first and most important reason to have a bill of sale notarized is to prevent fraud. A public notary acts as a witness to the transaction and places an official seal over the terms of the bill of sale. This means the contract of the sale is set in stone and a record is kept with the local notary’s office.

This ensures that the seller gets paid and the buyer gets the merchandise. Most attempts of fraud or misconduct will be mitigated by having this official witness.

2. It is Required for Certain Private Sales

Though a Certificate of Authority isn’t necessary for every private exchange, it is required for certain purchases. These requirements are set by the local and state governments. Some examples are vehicles, airplanes, heavy machinery, and firearms.

Again, this changes from state to state. So make sure to stay up-to-date with your specific state laws and regulations.

3. It is Required for Transferring Titles and Registration

And last but not least, a notarized bill of sale may be required to process other important paperwork. Ownership isn’t always transferred with a finalized bill of sale. Sometimes a title needs to be transferred or registration papers filled out.

Some public offices and agencies won’t even move forward with the paperwork without an official Certificate of Authority or seal from your public notary.

Where to Find a Notary Public

  1. Notarize.com – Online notaries. The cost is $25 per notarized document.
  2. Bank Branch – If you are an account holder at any financial institution (bank, credit union, etc.) a branch location will usually offer these services for free.
  3. UPS Store – Most UPS stores offer notary services.
  4. NotaryRotary.com – Use their locator to find notaries listed that offer their services.