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Pennsylvania General Bill of Sale Form

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The Pennsylvania General Bill of Sale is a document that is provided to prove a legal sale and purchase had taken place between two private parties for personal property. The form will provide needed information about the seller, buyer, change of ownership and identifying information about the item(s) being sold and purchased. This form will require notarization.

How to Write

Step 1 – Seller and Buyer Information – Each party must enter the required information:

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Property Details – Enter any details and/or descriptions regarding the property:

  • Details/ Descriptions
  • Serial Number (SN) (if any)

Step 3 – Trade/Purchase Price –Select any applicable boxes, providing additional information if required:

  • Select this box if the seller prefers only monetary payment – Enter the dollar amount in words
  • Enter the dollar amount in numbers
  • Enter a specific date that the parties have agreed that payment will be made, in (mm/dd/yyyy format)
  • Select a date in which the document will be known as and enter it (mm/dd/yyyy format)
  • If the parties have agreed that payment will be made at some later date than initially agreed, enter the desired date, (mm/dd/yyyy format)
  • Other – If different agreements have been made, provide a brief description
  • Check the box if the item(s) are intended to be given as a gift
  • The last box in this section will ask for information if this shall be considered an even-trade. Enter a description of the terms of the trade

Step 4 – Seller’s Disclosure – The seller must carefully review the statement. Provide information regarding any known defects in the property being sold and purchased (if any)

  • After reading the statements and entering any possible defects, the seller may then proceed and provide their signature

Step 5 – Signatures – If all parties are present before a notary public, all parties must enter the following for notarization:

  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • The Witness – 
  • Signature
  • Printed Name

Step 6 – Notarization – As the notary has witnessed all signatures, the notary will then complete the remainder of the form and authenticate the document by affixing their state seal.

  • Make copies of the completed document
  • Give the original copy to the buyer

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