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Virginia Deed Forms

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Updated August 23, 2023

A Virginia deed form is used to convey property after an agreement and payment terms have been established. The Grantor(s) and Grantee(s) will usually exchange the funds at a meeting known as a ‘closing’ and afterwards the deed is filed with the Clerk of the Circuit Court. There is a filing fee administered by the Clerk (differs by location). After it has been processed the land comes under the ownership of the new owner.

Laws – Title 55.1 Property and Conveyances

Recording (VA Code Ann. § 55.1-407(A)) – All deeds must be filed with the Clerk of the Circuit Court.

Capital Letters (VA Code Ann. § 17.1-223) – The grantor and grantee must be stated in the first clause/sentence of the document with their names being in capital letters.

Signing (VA Code Ann. § 55.1-600) – Deeds must either be signed in the presence of a notary public or with two (2) witnesses present at the time the Grantor(s) execute the document.

Deed Types (4)


General Warranty – Used to transfer property with absolute guarantee that the title is clear of any defects.

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Quit Claim – Does not guarantee that the owner is a partial or sole owner of the real estate. No title guarantees.

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Special Warranty – Offers some guarantee that is defined by the parties.

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Transfer on Death – Allows a person to transfer their property upon their death.

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Virginia Property Search (4 steps)

Step 1

In order to conduct a search for a property and it’s information you will need to go to this public records database and click on the County/City the real estate is located.

virginia public records list of counties and cities

Step 2

For this example, we will use the County of Fairfax. Although, after clicking on your selected County/City, click on the link that reads ‘Go to Online Data‘.

fairfax county public records online link

Step 3

In most counties/cities, you can perform a search by the Owner’s Name, Property Address, Book/Page Numbers, or in other Advance Options. In the Fairfax County, for example, they only offer to perform a lookup via Property Address or the Tax Map Lot Reference Number.

fairfax county real estate assessment information site

Step 4

After finding the selected property, you will be re-directed to a webpage that looks something like this which you can use to write the Legal Description for your deed.

sample owners card search result