Do you want to create a reusable blank template, or draft a letter for a specific employee? Blank templateSpecific employee What is the reason for the termination? What is the reason for the termination? Poor performanceWorkplace behaviorPolicy violationDownsizing/Layoffs/RestructuringAt-will terminationOther Explain the reason(s) why the employee is being fired or let go: Was the employee ever given any previous warnings or corrective actions regarding this issue? Was the employee ever given any previous warnings or corrective actions regarding this issue? YesNo Would you like to provide further details or explanation for the employee's termination? Would you like to provide further details or explanation for the employee's termination? YesNo Additional explanation: When will the termination date be? What is the employee's name? What is the employee's position or title? When will the employee receive their final paycheck? If you don't know the date yet, leave this field blank. Do you know how much will be sent to the employee in their final paycheck? Do you know how much will be sent to the employee in their final paycheck? YesNo Final paycheck amount: $ Do you want to enter the letter date now? Do you want to enter the letter date now? YesNo, I'll do this later Do you know the date this letter will be sent on? Do you know the date this letter will be sent on? YesNot yet Letter date: Do you want to electronically sign this letter? Do you want to electronically sign this letter? YesNo, I'll sign it later Signature: Clear Please draw your signature. Signature date: Who should the employee contact if they have any questions or need assistance during their transition? Who should the employee contact if they have any questions or need assistance during their transition? The letter writer (me)A different person (ex: an HR contact) Contact person: Would you like to enter your contact information now? Would you like to enter your contact information now? YesNo, I'll do this later Street Address: City, State, ZIP: Phone Number: Will the employee need to return any company property? Will the employee need to return any company property? YesNo Briefly describe the property the employee must return to the company: When is the deadline for returning these items? Did the employee sign a non-disclosure agreement (NDA)? Did the employee sign a non-disclosure agreement (NDA)? YesNo Do you want to offer to do an exit interview with the employee? Do you want to offer to do an exit interview with the employee? YesNo Do you want to offer to be a professional reference for the employee? Do you want to offer to be a professional reference for the employee? YesNo What is your name? Enter the name of the person writing this letter What is your position in the company? What is the company's name? e.g., "Ocean Market, LLC" Will the employee's final paycheck include payment for unused PTO, vacation days, and other reimbursements? Will the employee's final paycheck include payment for unused PTO, vacation days, and other reimbursements? YesNo State law does not require pay out of unused PTO at termination. State law does not require pay out of unused PTO at termination. Some limited exceptions may apply. Check the box to learn more. Most states do not require employers to pay out any accrued but unused PTO upon termination unless company policy expressly requires payout of PTO.A few states—such as Illinois and Nebraska—may require payout if the employer issues PTO as a combined sick and vacation leave policy. Next Save Save and finish later
