Decline Job Offer Letter Template – Sample

Individuals declining a job offer should provide gratitude for the position that was offered and time spent on the process. The individual should write in a tone that emphasizes that they may be open to working in the enterprise at a later time.

The letter should be provide details of why the position is being declined, i.e., commuting distance, requires relocation, expectations of salary not met, conflict over proposed start date, individual has acquired a different position.

A Decline Job Offer letter should be sent immediately upon an individual making the decision. This will help maintain a partnership and respect with the employer because they are in need of filling the position, and this would be considered courteous. Not providing a decision quickly can be damaging to the employer as they may pass on other candidates due to the pending job offer that has been extended.