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Internship Offer Letter Template

An internship offer letter is used to offer an internship position to an individual. An intern is someone who agrees to work for a set time period without pay and with no promise of future employment. Internships are often relied upon by college students and young adults to obtain professional experience in their field of study.
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Updated January 02, 2025

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Primary Beneficiary Test (7 rules)

When hiring an intern, an employer must follow these seven rules:[1]

  1. That there is no promise of compensation;
  2. That hands-on training is being provided;
  3. That the position is tied to the intern’s formal education;
  4. That work times accommodate any academic schedule;
  5. That the internship period is limited to providing education;
  6. That the work complements and doesn’t replace a paid employee; and
  7. That the internship does not entitle permanent employment.

Internship Contract

If the offer is accepted, the intern is advised to sign a contract that verifies the offer’s terms.

Internship Contract – Use to sign a legally binding agreement that secures the position.

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Sample Internship Offer Letter

INTERNSHIP OFFER

 

[EMPLOYER’S NAME]
[STREET ADDRESS]
[CITY, STATE]
[ZIP CODE]

Date: [DATE]

Dear [INTERN’S NAME],

[COMPANY NAME] (“Company”), is pleased to offer you an internship position with our Company in accordance with the terms below:

I. POSITION.

  • Title. [POSITION TITLE]
  • Duties. [ENTER RESPONSIBILITIES]

II. TERMS.

  • Supervisor. [NAME]
  • Start Date. [START DATE]
  • End Date. [END DATE]
  • Employment. ☐ Part-Time ☐ Full-Time
  • Expected Workdays. ☐ Mon ☐ Tue ☐ Wed ☐ Thu ☐ Fri ☐ Sat ☐ Sun
  • Expected Hours. [TIME] ☐ AM ☐ PM to [TIME] ☐ AM ☐ PM
  • Other. [OTHER TERMS]

III. CONDITIONS.

  • Acceptance. Intern must accept this offer by [DATE].
  • Background Report Required? ☐ Yes ☐ No

If the above-mentioned terms and conditions meet your qualifications for an internship, it would be our pleasure to work with you. Please accept our offer by contacting me at any of the following methods:

Phone: [PHONE]
E-Mail: [E-MAIL]

We happily look forward to the opportunity of working with you.

Sincerely,

____________________________, [PRINT NAME]

INTERN’S ACCEPTANCE

I, [INTERN’S NAME], hereby agree to the terms of the above offer of internship. I understand that this offer is non-binding with a separate agreement to be written afterward.

Intern’s Signature: ____________________________ Date: [DATE]

Print Name: [INTERN’S NAME]

 

Sources

  1. Department of Labor