DMV Proof of Residency Letter

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Updated June 10, 2022

A Dept. of Motor Vehicles (DMV) proof of residency letter is an affidavit that is made by a third (3rd) party to claim an individual is a resident of the State. Most states require that an applicant for a driver’s license or voter registration provide at least two (2) “proofs of residency” in addition to the affidavit. These “proofs of residency” usually come in the form of other government ID (showing an address), utility bill, lease agreement, or any valid document showing an address with the resident’s name.

May Also Be Used By

  • Employers – If the employee can not produce a pay stub a letter from the employer may suffice.
  • Landlords – If the tenant does not have a lease agreement and only a verbal or other arrangement exists.
  • Non-Profit Organizations – If the resident is in the care of a homeless shelter or related living conditions.
  • Roommates – If the individual does not have a lease agreement but has roommates that can acknowledge their residency claims.

Writing Your Own Letter

Use the Standard Affidavit of Residency if an individual is writing a letter for themselves acknowledging their residency status. If an individual is writing their own affidavit, it’s recommended that the letter is signed in the presence of a notary public or at least one (1) witness. In addition, there should be at least two (2) types of documentation proving the individual resides at the claimed street address.

State Required Documents

View the State-accepted documents required to obtain a driver’s license:

How to Write

Download: Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt).

1 – Download The DMV Affidavit Template From This Page

The three buttons just below the preview each deliver access to this document. Select the file type most compatible with the software environment on your computer by clicking the “PDF,” “Word,” or “ODT” buttons so that you can enter information onscreen. If you lack such software, you can access the PDF version using an up-to-date browser (i.e. Internet Explorer, Mozilla Firefox, Google Chrome, etc.) then printing it directly from the screen. It is strongly recommended to use blue or black ink if preparing this document manually.

2 – The Header Of The Affidavit Must Be Filled Out

We will identify the sender of this document at its onset. First, if this affidavit is being generated from a business entity, then enter the full name of this entity on the blank line labeled “Company/Organization.” If this is not the case, you may use the program you are working with to delete this line or you may simply leave it blank. Next, identify the Sender (often the Signature Party) by documenting his or her full name on the blank line labeled “Name.” If he or she holds a specific “Title,” this should be presented on the adjacent line. The next item we supply here will be the address where this document is being generated. The next three blank lines (“Street Address,” “City, State,” and “Zip”) will provide the area required to report the Sender’s building number, street, suite number, city, state, and zip code. Finally, we will conclude the head information by entering the calendar date when this document applies. It is worth noting that oftentimes this date is useful when identifying this document in the future.

3 – A Declaration Statement Requiring Attention Is Included

The statement making up this affidavit will need to be satisfied with the information it requests. Several blank lines peppered throughout it will give you distinct areas to present the required information. Use the first blank line to document the Signature Party’s full name. This is the person who intends to act as verification of the subject’s residential address. The full name of the person (Subject) whose residential address is being declared must have his or her full name presented on the blank space preceding the term “…Is A Resident.” Now, name the state where the Subject’s residential address is physically located on the blank space after the words “State Of.” You must continue this information by providing the building number, street name, and apartment number of the Subject’s residential address on the blank space after the phrase “…With A Street Address Of.” Note: this must be a physical address that can be found and accessed when traveled to. The Subject’s residential street address will only be considered complete if you record the city and state where it is found on the blank lines following the terms “City Of” and “State Of” (respectively). This declaration statement will conclude with a report of the calendar date when the Subject took up residence at the address we have just recorded. This date should be entered as a month name and two-digit calendar day on the line after the word “Since” and the applicable two-digit year on the last blank line.

4 – A Formal Witnessed And Notarized Signature Will Execute This Form

Naturally, the Signature Party will need to provide proof that he or she is indeed making the statement above. This proof will need to be in the form of his or her signature. Two Witnesses and a Notary Public will need to physically review this paperwork and observe this act. Once all these parties have gathered and it is time to execute this affidavit, the Signature Party will have to sign the blank line under the word “Sincerely.” The next page will contain two distinct sections for each of the parties intending to verify the Signature Party’s execution. Make sure the full name of the Signature Party is supplied to the blank line after the words “…Aforementioned Claims Made By” in the “Witness Acknowledgment” section. Both Witnesses must sign and print their names on the blank lines labeled “Witness Signature” and “Print Name,” then supply enter the “Date” of signature on the adjacent blank line. Each Witness will have his or her own section to work with. The final area, “Notary Acknowledgment” provides the structure the attending Notary Public requires to notarize the signing of this affidavit. There will be an area where the location, parties, and date of this signing can be verified and an area where he or she can notarize this document signing and stamping the notarization area.