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Maryland General Bill of Sale Form

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The Maryland General Bill of Sale is a legal document, generally used between two individual parties in the sale, purchase or trade of personal property. This document will also establish that there has been a change of ownership and will supply specifics about the item(s) that are being purchased or traded. This form does require notarization.

How to Write

Step 1 – Seller and Buyer Information – Enter the following:

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Property Details – Provide the details of the property being sold and purchased:

  • Details
  • Serial Number (SN) (if any)

Step 3 – Trade/Purchase Price – Check the boxes that apply. Enter additional information if required:

  • If the first box is checked, the seller will only accept monetary payment – Enter the dollar amount in words
  • Enter the dollar amount in numbers
  • Enter the date as to when the parties agree that payment will be made, in mm/dd/yyyy format
  • Provide the date in which the document will be known in mm/dd/yyyy format
  • Should both parties agree that payment will be made at a later date, enter that date mm/dd/yyyy format
  • Other – If different negotiations have been agreed upon, enter a description of the negotiations results (if extra room is needed add a sheet and attach it to the form
  • Check the box if no money will be exchanged if the item(s) are being provided as a gift to the “buyer”
  • Check the final box in this section if this is going to be an agreed trade. Describe of the conditions of the trade

Step 4 – Seller’s Disclosure – The seller must read the statements and provide information regarding any known defects in the property being sold

  • If all signatories are present before a notary public and have been identified, the seller must sign in agreement to the statement after recording the  possible defects (if any)

Step 5 – Signatures – If all signatories are present before a notary public enter the required information:

  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • The Witness – 
  • Signature
  • Printed Name

Step 6 – Notarization – When the notary has witnessed all signatures, she or he shall then complete the remainder of the form, also affixing  their state seal.

  • Make copies of the completed document to provide copies to all who have signed, for their records
  • Give the original copy to the buyer

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