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Rhode Island General Bill of Sale Form

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The Rhode Island General Bill of Sale is a form that is generally utilized between two private parties for the purpose of proving a legal sale and purchase of private property has been transacted. The form will allow for information regarding the seller and buyer, change of ownership and identifying information about the items sold. This form will require notarization.

How to Write

Step 1 – Seller and Buyer Information – Parties must enter their  information as follows:

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Property Details – Enter details of the property being sold and purchased:

  • Details/ Descriptions
  • Serial Number (SN) (if any)

Step 3 – Trade/Purchase Price – Select the applicable boxes, entering additional information as needed:

  • Select the box if the seller is only accepting monetary payment – Enter the dollar amount in words
  • Enter the dollar amount in numbers
  • Enter a date in which payment is considered due in full, in mm/dd/yyyy format
  • Enter a date the document will be known as in mm/dd/yyyy format
  • If the parties have agreed that payment will be made at some later date, enter the desired date, in mm/dd/yyyy format
  • Other – If different agreement have been reached by the parties, briefly describe
  • Select this box if the item(s) will be a gift
  • The last box in this section will address a direct trade. Provide the description of the trade

Step 4 – Seller’s Disclosure – The seller must read the statements in this section. Enter information regarding  any known defects in the property being sold and purchased

  • After reading the statements and entering possible defects (if any), seller may then proceed by providing their signature

Step 5 – Signatures – If all parties are present before a notary public, all parties must provide their respective information:

  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • The Witness – 
  • Signature
  • Printed Name

Step 6 – Notarization – After the notary has witnessed all signatures, he/she will then complete the remainder of the form, and shall authenticate by affixing  the state seal.

  • Make copies of the completed document for record keeping
  • Give the original copy to the buyer

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