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West Virginia General Bill of Sale Form

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The West Virginia General Bill of Sale is a document that is utilized between private parties to prove the legal sale and purchase of personal property. The form will provide identifiable information regarding the item(s) to be sold. As well, it will prove change of ownership and specifics with regard to the seller and buyer. This document will require notarization.

How to Write

Step 1 – Seller and Buyer Information – Parties must enter their respective information:

  • The Seller –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State
  • AND
  • The Buyer –
  • Name
  • Driver’s License Number
  • Physical Address
  • City
  • State

Step 2 – Property Details – Enter any details of the property being sold:

  • Details
  • Serial Number (SN) (if any)

Step 3 – Trade/Purchase Price – Check any of the applicable boxes also entering additional information if needed:

  • Check the box if the seller will only accept monetary payment – Enter the dollar amount in words
  • Enter the dollar amount in numbers
  • Enter a date as to when the parties have agreed that payment will be due, in mm/dd/yyyy format
  • Enter any date in which the document will be known as in mm/dd/yyyy format
  • If it’s agreed that payment will be made at a later date, enter the date, in mm/dd/yyyy format
  • Other – If some different agreements have been made by the parties, Enter a brief description
  • Check the box if no money will be exchanged but the item(s) are to be given as a gift
  • The last box in this section will describe a direct trade. Enter any trade information

Step 4 – Seller’s Disclosure – The seller must read the statements. Provide information regarding any known defects

  • After reading the statements and entering any possible defects, seller must provide signature

Step 5 – Signatures – If all signing parties are present before a notary, all parties must enter:

  • The Seller –
  • Signature
  • Printed Name
  • AND
  • The Buyer –
  • Signature
  • Printed Name
  • AND
  • The Witness – 
  • Signature
  • Printed Name

Step 6 – Notarization – Once the notary has witnessed signatures, the notary will then complete the remainder of the form and authenticate by affixing the state seal.

  • Make copies of the document
  • Give the original copy to the buyer

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