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HVAC Subcontractor Agreement

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HVAC Subcontractor Agreement

Updated December 20, 2022

An HVAC subcontractor agreement is a contract between two individuals or entities, one of which who will be completing work on a Heating, Ventilation and Air Conditioning (HVAC) unit. The agreement will encompass the terms of the arrangement, such as payment, date of service, name, and information of subcontractor, length of the agreement, specific exclusions, and any other components as deemed appropriate.

What is an HVAC?

The device or appliance is a Heating, Ventilation and Air Conditioning system that is used to cool and heat homes, commercial buildings, offices, etc. The units provide the individuals utilizing them a way to receive high-quality unpolluted air indoors. The unit is able to cool and heat the air or change the temperature of the air inside of a building. The ventilation system within the unit ensures that any excess moisture or unpleasant odors are removed. It is common for HVAC systems to go under routine maintenance to ensure the quality and condition of the unit are in top condition. This is highly recommended in states like Arizona, where systems may require additional maintenance due to the high temperatures.

Important Clauses

When hiring a subcontractor to complete work on an HVAC unit it is imperative that a trustworthy,  knowledgeable and skilled individual is selected. The agreement should be clear and concise to ensure the hiring process is as efficient as possible.

Specific Terms

The terms of the agreement and service should be identified. The date the agreement will begin should be outlined, along with the end date. There are no requirements on a specific term that must be set as they can fluctuate from 1 day to weeks or months of service. Furthermore, the terms of termination should also be documented, i.e., material breach of the agreement, termination at will etc.  It may be the subcontractor’s responsibility to furnish the tools or parts needed to perform the service, and therefore that should also be documented.

Services Requested

The type of service to be performed should also be specified. The agreement should differentiate if the service is to complete maintenance on the system or fix a particular component.

Scope of Work

Gives an overview of the services and timelines for when items should be complete in order to match the schedule of the general contractor. In addition, it may also state subcontractor’ purposes, work location, and any other required items by the general contractor.

Work Hours and Amount to be Paid

The agreement should entail the hours and days the work will be provided. The payment amount and payment terms (payment in full after work is completed or partial payments made as work progresses, etc.) should also be documented.