DJ (Disc Jockey) Invoice Template

Updated April 19, 2022

DJ (disc jockey) invoice is a document that a disc jockey uses to bill a client upon completion of any event during which he or she has provided services (e.g. wedding, stand-in, holiday party, Bar Mitzvah, etc.). Once the agreed services have been provided or agreed upon (to be paid in advance), the Disc Jockey would then prepare a billing document. This would include all services, including any special equipment that may have to have been rented for desired effects, labor or any costs that should be passed to the client. Once the document is complete the Disc Jockey may ask that a deposit be placed and the remainder to be paid in advance or the Disc Jockey, may allow the client to be billed.

Elements of a DJ Invoice

This document serves as a record of work and a formal request for payment. It should be completed in detail and submitted promptly. In the least, the DJ Invoice should include:

  • Description of all work completed
  • Itemized costs
  • Total payment due and due date
  • Terms for repayment, including late repayment

Though the entertainment industry can be informal – and largely digital – it is always wise to set things down in writing.

Step by Step: Getting paid as a DJ

1. Set up a payment gateway

DJs should aim to make payment easy for clients. This means providing customers with multiple payment options – both high-tech and old-fashioned. Accepting checks is standard practice, though care should be taken to ensure that the payment clears before services are rendered.

Credit card processing is generally considered a ‘must’ too. Taking payment by credit is made easy with the help of a merchant services account – through one of the large national banks or other smaller competitors – which provides tools (a payment gateway) for processing purchases online and in-person.

Finally, PayPal is a standard alternative for online payment: easy to set-up and relatively cheap to use.

2. Obtain a downpayment before gig

All service businesses should establish clear payment policies. While some DJs do not require full settlement of balance until after the event, nearly everyone requires some downpayment. This is rightly considered standard practice, since it provides the DJ with insurance against late cancellations, and can help to cover ancillary event expenses.

3. Finalize DJ Invoice at end of gig

The invoice should be submitted promptly. Ideally, it is handed off in person, but if mailed or emailed, it is wise to follow-up to ensure that the client understands payment expectations.