Blank Invoice Templates

Updated September 21, 2021

An invoice is a form that is generated by a company or individual and provided to a customer upon collection of a receivable for a product or service. The invoice is usually dated with the Company/Individual Logo along with a description of the product/service provided in a line-by-line setting. Once the Subtotal is calculated any taxes (sales, excise, municipal, etc) should be added to the total amount.


Artist Invoice – To bill for any kind of painting, drawing, or design work

Auto Body (Mechanic) Invoice – Detail the cost of parts and service hours when repairing a vehicle for a customer.

Catering Invoice – May be used to provide an initial estimate, for advance payment prior to a catered event or it may be used to bill a client after rendering of catering services for payment. All aspects of catering an event must be added, from food and beverage provisions (and any other materials rented or purchased) to wait staff and continued food preparation and service.

Cleaning (Housekeeping) Invoice – Provides itemization for a cleaning business or individual serving as a contractor, providing home or business cleaning services.

Commercial Invoices – When sending a package. Most commonly when sending internationally and need to detail exactly what is inside the shipment for importing/customs officials.

Construction Invoice – For a project that should include the hours worked, by all laborers, and the materials used. If there was a bid put forth at the commencement of the project it should be attached.

Consulting Invoice – For use by any consultant providing professional services to any individual or business, whether they are with a firm or freelance

Freelance (Independent Contractor) Invoice – Providing a receivable to another party as an individual or Company for services rendered or products provided.

Dental Invoice – For the use of an orthodontist or dentist to provide information about the time worked and any equipment that was used to clean, realign, or repair an individual’s teeth.

DJ (Disc Jockey) Invoice – When hosting or providing music for an event. The time should include setup labor any extra equipment that may have been needed.

Graphic Design Invoice – When providing graphic services for any business or individual. May be used by any designer associated with a firm or providing freelance services.

Handyman (Contractor) Invoice – For a simple to moderate repair renovation. The handyman will simply enter the hours worked and any products used.

Hotel Invoice – To provide an itemized statement of room-per-night costs, room service, telephone calls, and any other purchases made within the hotel proper.

Hourly Invoice – May be used by a business employee or an individual using a contractor who will be paid hourly.

HVAC Invoice – Used by any company that sells and installs HVAC units for clients. May also be used by a contractor for installation only.

Itemized Invoice – May be used to create line-by-line documentation of services and/or products sold for a larger receivable.

Landscaping Invoice – For use when being a caretaker of a lawn or garden by providing serviceable hours plus any supplies such as mulch, seeds, or any other products needed to assist in its upkeep.

Lawyer/Attorney Invoice – Services for law-related work to be paid by a client.

Medical Invoice – Provided by a physician, practice, or hospital for a health care assessment.

Painting Invoice – From a painter that includes items for products and for labor.

Past Due (Outstanding) Late Invoice – Letter that is sent after the original invoice sent is past due. The amount will typically include a penalty charge and a warning about the outstanding balance.

Photography Invoice – For professional photos taken. Payment is recommended to be made at the time of item shipment or transfer to the client.

Plumbing Invoice – Generic receivable for plumbing products and services rendered.

ProForma Invoice – Also known as a ‘preliminary invoice’, is an estimation of what products will cost before they arrive to the customer.

Real Estate Commission – Primarily for brokers and property managers after a residential or commercial space has been leased or sold. The invoice is usually calculated as a percentage of the total lease value or the sale price of the real estate.

Rent Invoice – This is more commonly issued with rent that has variables month-to-month such as utilities that are billed to the landlord and passed on to the tenant.

Roofing Invoice – An amount to be paid for a client that had a new roof or maintenance provided on it.

Service/Labor Invoice – Only for the use of labor that has been provided. Typically the amount due is calculated simply by the Rate per Hour ($/HR) multiplied by the hours worked.

Towing Invoice – Provided by a Company to the owner of a vehicle that was towed. When the amount has been paid the vehicle shall be deemed available for release unless other government fees are required.

Vendor Invoice – Standard form for an amount due by an individual or Company for services or products provided.

Invoice Template Word/Excel

If you are a Microsoft Word user, you are in luck. Microsoft provides many invoice templates to work with and that are easily customizable. All Word and Excel templates are free to use, simply choose the style and format that best suits your needs.

1. Select a Word or an Excel Invoice Template

Once on the the invoice page, you will see invoices in both Word and Excel. Look at the bottom right underneath each image. There you will see either “Word” or Excel”. Choose accordingly.

2. Download or Edit Online

After selecting an invoice template, you will have the option to a direct download for free or you can edit the template within your browser but you must have a Microsoft account in order to edit.

3. Login

If you chose the direct download, forget this step. If you choose to edit the invoice template online, you will be asked to login to your Microsoft account.

Step 4 – Finalize Invoice

Whether you edit the template in your internet browser or with the Microsoft Word/Excel software on your computer, it will work in the same way.

To Print: Select File > Print…

To Save: Select File > Save as

Invoice Template Google Docs

Google Docs is a powerful form editing platform that’s very easy to share, edit and save invoice templates. In order to first start using Google Docs, you must sign in to your google account with your internet browser, we recommend using Google Chrome.

In order to edit a Google Doc Invoice Template, click on one of the six templates below. Then you must first make a copy in order to edit the template.

To Edit: Select File > Make a copy…

Invoice Template PDF

PDF documents are the most common file format when downloading, sending or creating an Invoice Template. No matter what service you are using to create an invoice, you will need to export the document as a file type. Other than a .doc (Microsoft Word), a .pdf is the best way to go as it’s the most widely known file format. Below are PDF invoice templates with fillable fields. To open a PDF, you must download Adobe Reader.