Updated March 27, 2023
A vendor invoice is a document provided by any business/individual selling goods/merchandise or services to a customer that serves as proof of purchase. This form will provide vendor information, customer information, invoice information, as well, a basic description of goods or services sold, to include sales tax itemization.
How to Write
Step 1 – Vendor Information – Enter:
- The company or vendor’s name
- Street address
- City, State, Zip Code
Step 2 – Customer Information –
- Street address
- City, State, Zip Code
Step 3 – Invoice Information –
- The vendor must enter the description of the merchandise or service sold
- Submit the price of the goods or services
- Enter the quantity of the goods sold
- Enter the total due from each row into the “Total” column
Step 4 – Calculation of Total Costs –
- Add all of the figures located in the “Total” fields
- Submit the sum into the “Subtotal” fields
- Enter the sales tax amount into the “Sales Tax” field
- Calculate the contents of the “Subtotal” field and the “Tax” field
- Enter that amount into the “Total Due” field
Step 4 – Signature –
- The vendor must provide signature to each invoice
- Date the signature and invoice in mm/dd/yyyy format