Receipt Template

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A receipt is an acknowledgment of a payment received and includes the transaction details. A receipt is commonly issued after an invoice has been paid, especially for cash payments.

Table of Contents

By Type (18)


Business Receipt

Download: Adobe PDF, MS Word, ODT

 

 

 


Car/Vehicle Sales Receipt

Download: Adobe PDF, MS Word, ODT

 

 

 


Cash Payment Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Cleaning Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Credit Card Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Delivery Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Deposit Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Donation Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Earnest Money Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Event Payment Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Hotel Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Itemized Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Medical Bill Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Paid (in-full) Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Receipt Book

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Rent Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Sales Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


Security Deposit Receipt

Download: Adobe PDF, MS Word, OpenDocument

 

 

 


What is a Receipt?

A receipt is a written record of a transaction between two (2) or more parties. A standard receipt will include the following transaction details:

  • Date;
  • Amount received ($);
  • Payment type;
  • Description of the service or goods; and
  • Who accepted payment.

How Long to Keep a Receipt

According to the IRS, a business should keep their receipts for three (3) years. If a business claimed a loss for any tax year, then the receipts for that year must be kept for seven (7) years.

Source: IRS – How long should I keep records?

Receipt vs Invoice

The main difference is a receipt is only given after payment has been made and an invoice is a demand for payment.

  • Invoice – Issued before payment.
  • Receipt – Issued after payment.

How to Make a Receipt

A receipt is made after a transaction has occurred that details the price of the goods or services along with any taxes, discounts, shipping fees, or other line items. A receipt from a traditional cash register is made from thermal paper with heat being applied as the “ink”.

The fastest way to make a receipt is to download templates in Adobe PDF, Microsoft Word (.docx), Open Document Text (.odt).

How to Scan a Receipt

There are two (2) ways to scan a receipt:

Mobile App

Using a mobile app is the easiest way to capture a receipt and save it for your records. The top three (3) apps for taking photos of your receipts are:

Physical Scanner

Using a physical scanner is a traditional way to store receipts. The receipt will need to be laid down on the scanner and can be saved to a device or USB stick. The best places to get a physical scanner are the following:

How to Write a Receipt

Download: Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt)

To complete a receipt the following information must be entered (see image below):

  1. Date;
  2. Receipt Number;
  3. Amount Received ($);
  4. Transaction Details (what was purchased?);
  5. Received by (seller);
  6. Received from (buyer);
  7. Payment Method (cash, check, credit card, etc.);
  8. Check Number (if applicable); and
  9. Credit Card Details (if applicable).

Sample Receipt

Download: Adobe PDF, MS Word (.docx), OpenDocument