Deposit Receipt Templates (10)

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Updated April 24, 2022

A deposit receipt is issued to a payer after funds have been received with payment of the remaining balance to be made at a later time. The deposit represents good faith by the payer with the intention of paying the full amount owed for the goods or services at a later time. The deposit, also referred to as a “downpayment”, may be refundable depending on the terms.

By Type (10)

Table of Contents

What is a Deposit?

A deposit is used as security for the good-faith effort to commit and follow through on an agreement or purchase. For purchasing, such as an automobile, a deposit is commonly made to hold the vehicle so the dealership does not sell the car to someone else. For landlords, a deposit is kept until the lease ends with the lease being returned if there is no damage on the property.

How Does a Deposit Work? (3 steps)

Step 1 – The Parties Negotiate an Agreement

The buyer and seller, or landlord and tenant, negotiate the terms of an agreement along with the amount that will be required as the deposit. Depending on the terms of the agreement, the deposit may be refundable upon the agreement being fulfilled by the payer or at the end of the tenant’s lease agreement.

  • Buyers – The deposit is also known as a “downpayment” on the item, service, or real estate being purchased.
  • Tenants – The deposit is also known as the “security deposit” and if often returned at the end of the tenancy if the property was properly maintained.

Step 2 – Payer Completes the Deposit

After an agreement has been completed and signed a deposit will be made. After payment is complete the payer should be furnished with a deposit receipt, especially for cash payments, that proves the funds were successfully delivered. Most agreements have a deadline, between one (1) to five (5) business days, for the deposit to be made or the agreement will be considered void.

Step 3 – Payer Fulfills their Duties

The payer will be obligated to fulfill their duties in connection with the deposit. Whether this is to complete the purchase on a product, service, or if it’s a rental property, the obligations of the payer must be met or the deposit will most likely be non-refundable.

How to Write

Download: Adobe PDF, MS Word (.docx), OpenDocument

1 – The Deposit Receipt On This Page Must Be Saved

Download this template in the file version you wish to work with using the links or buttons on this page. Notice the deposit receipt can be developed as a “PDF,” “Word,” or “ODT” file.

2 – Document The Calendar Date And Payer This Receipt Concerns

It will be imperative for this paperwork’s effect that we verify when the money being reported was received by the Payee. The first blank line, “Date,” will give us a place to do so.        The Payer’s full name should also be included in this paperwork. Enter his or her full name on the “Received From” line in this part of the receipt. Next, produce the full address of the Payer to this document using the next two blank lines.   


3 – Report On The Money Received From The Payer

The “Deposit Value” section will seek to define the sum that was received and how this money was submitted. First, locate the two blank spaces in the statement starting with the phrase “This Receipt Is For…” then write out the exact dollar amount received from the Payer on the first line. The second line, in the parenthesis, requires you enter this same amount numerically.      Below this statement, three checkboxes will enable you to quickly record how the payment was received. If it was received as a “Check” or “Cash” then mark one of the checkboxes that applies. However, if the Payer submitted this money in some “Other” way then, mark the third checkbox and input this method on the blank space provided. This option is also useful if the Payer has submitted more than one form of payment.     The “Deposit Type” section will also need some attention. Describe the purpose the Payer submitted the amount named above to the Recipient on the blank line attached to the phrase “Deposit Is For.”   Below this, make sure to indicate if the amount received is “Refundable” or “Non-Refundable” by marking the appropriate checkbox on the next line. The last sentence in this section will also contain some areas that need your input to apply its language to this document. First, record the dollar amount the Payer still owes using the first two empty lines after the words “…Balance Owing Is.” This material should be furnished by writing it out on the first space and producing it numerically on the second space.

Produce the last calendar date when the amount the Payer owes must be received on the last blank line (after the word “…Due.”).   


4 – This Receipt Must Be Authorized By The Recipient

The party that has received the concerned funds from the Payer must authenticate this document by signature. Thus, the Payee must locate and sign the “Authorized Signature” line. Once this task is completed, the printed version of his or her name must be presented on the space “Representative’s Name” and the job position he or she holds with the company receiving these funds must appear on the line “Title.”