Sales Receipt Template

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Updated January 19, 2022

A sales receipt is for products that are sold by a vendor to a customer. The receipt is usually comprised of the number of items (quantity) multiplied by the price per unit. Depending on the item being sold and the location of the transaction, a sales tax may be placed. Sales taxes are levied by the State and on a county by county jurisdiction.

Sales Tax Calculator – Use to figure the sales tax within your local jurisdiction.

By Type

Related Forms

Bill of Sale – Use to make a legal agreement for the sale of personal property.

Invoice – Use to bill a client for the sale of a product.

How to Write

Download: Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt)

1 – The Sales Receipt Can Be Acquired On This Site

Download and fill out the sales receipt previewed on this site by clicking on the “PDF,” “Word,” or “ODT” buttons.


2 – Display The Merchant’s Information And Receipt Record

Find the top-right header area then fill in the “Receipt Number” line with the identifier your organization or company will use to track this paperwork in the future.            The second item requested in this part of the receipt is the “Date” when the sale was successfully completed with the money we are reporting.    The “Merchant Name” is the first line in this area where we will present information defining the Company or Organization dispensing this document. Naturally, begin by filling in the legal name of the entity that has been paid.             

Continue the Merchant’s area with the telephone number where this entity can be reached. Provide it on the “Merchant Phone Number” line.     The “Merchant Street Address” and its accompanying “City/State/ZIP” must be furnished to the last two lines of this area


3 – Report Customer Information Used For The Transaction

The “Sold To” section of this header will wish to “Name” the Consumer who has bought the merchandise being discussed. Enter this Party’s “Name” and report the identity of any organization or company this party represented (if any) on the first two lines of this section.    The two lines that follow need the complete address of the concerned Consumer.                                       The last line, “Phone Number,” needs the Consumer’s current telephone number supplied to it.           


4 – The Purchased Items Need To Be Displayed

A concise table with several columns has been placed in the body of this receipt. This is where we will define what was bought from the Merchant by the Consumer. A “Description” of the purchased merchandise is required on a line by line basis in the first column of this table.              Input the “Quantity” of each product that was paid for in the second column.                              The price for each unit or item the Consumer has purchased is needed in the third column.               Finally, multiply the two numbers you entered (“Quantity” and “Price/Unit”) on each row producing the resulting dollar amount in the “Line Total” column.   


5 – Present The Totals Involved With This Payment

There will be a column of labeled spaces directly under the right half of the receipt table we just tended to. This area intends that you produce a breakdown of the costs for the submitted payment. Use the “Subtotal” line to report the sum of all the totals you entered in the final column. If any discounts apply, then record this on the “Discount” line.       

The Merchant’s local Tax Entity may require a percentage be added and paid for by the Consumer If so, produce this required amount on the “Sales Tax” line.  Add The “Subtotal” and the “Sales Tax” making sure to subtract the “Discount” from this total. Report the final figure on the blank line labeled “Total.”       Below this summarization, you must verify the received money.  Document the full amount that was received on the “Amount Paid” line.       The “Payment Method” displayed at the bottom of this page requires you to report how this money was paid. For instance, the Consumer may have used a check, a credit card, or even paid in cash. Report this accordingly then, fill in the credit card number or check number used to pay for the items on the “Card/Check Number” line.