Car (Vehicle) Sales Receipt Template

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Updated July 11, 2022

A car sales receipt may be used to document the purchase of a vehicle at a dealership or for a private sale. The receipt will show an itemized list of the car, additional add-ons, sales tax, and any excise taxes. The receipt should only be given by the seller once payment has been received and the buyer may need the receipt, along with the bill of sale, for registration purposes at their respective Department of Motor Vehicles (DMV) office.

Car (Vehicle) Bill of Sale – Allows a buyer and seller to make a binding agreement for the purchase and sale of a vehicle.

How to Write

Download: Adobe PDF, Microsoft Word (.docx), or Open Document Text (.odt)

1 – Download The Car (Vehicle) Sales Receipt

Save the receipt from this page to document a car payment. You can gain access to a “PDF,” “ODT,” or “Word” file utilizing the links after the bold word “Download” above.


2 – Identify The Paperwork And Vendor

The first section of this document, immediately underneath the title, will present several blank lines where you must provide some preliminary information. First, enter the current “Date” on the first blank line on this page then fill in the unique “Receipt #” assigned to this document in your bookkeeping system.    The first available line on the right, “Vendor Name,” requires the identity of the Seller input on it.                           After delivering the Seller’s name, use the next three lines to document the Seller’s street “Address,” “City, State, ZIP Code,” and “Phone” number where he or she can be reached.                             


3 – Report The Details Necessary To Define The Vehicle

The second section, “Vehicle Information,” requires an accurate account of the vehicle that is being sold. This section will be composed of two columns. Use the blank spaces to report the “VIN” (vehicle identification number, “Make,” “Year,” and “Color” of the purchased vehicle where these items are requested.      Input the Vehicle’s “Registration #,” “Model,” “Mileage,” and any “Add-Ons” in the second column.             


4 – Discuss The Numbers Describing The Transaction

The next section will display a declaration statement that requires information to be complete. The two blank lines in this statement will seek the same information in two different forms. Write out the total payment received allowing the Buyer to take ownership of the vehicle on the first blank space then produce it numerically on line in the parenthesis.                              The table following the declaration paragraph you have completed will require four important items when discussing a car (vehicle) sale. Notice the column headings will each require a specific piece of information in the box below it. Use these boxes to supply the “Purchase Price,” the “Tax Rate” applied, the “Total Taxes Due,” and the “Total Amount Due” (after payment) for the vehicle sale we are documenting. Keep in mind, the “Total Amount Due” may be greater than the amount paid.         We will need to define the way the payment was submitted by the Vehicle Buyer. Locate the three checkboxes after the “Payment Made By” statement, then check the “Check,” “Credit Card,” or “Other” box to describe the payment method. The “Other” box has been supplied in case a nontraditional payment method was used (i.e. wire transfer, cash, etc.).   If a credit card or check was used input its number on the “Check/Card #” on the next available space.     


5 – Complete This Receipt With The Purchaser And Vendor Signature

Now both the Purchaser and the Seller will be called on to finalize this receipt as a legitimate account of the transaction that has occurred. The Purchaser must sign his or her full name on the “Purchaser Signature” line. Below this, the Purchaser must print his or her “Name,” “Address,” “City, State, ZIP Code,” and telephone number where requested.      The Vendor, or Seller, must sign the “Vendor Signature” line then print his or her name on the blank line below this.