Updated March 27, 2023
A landscaping invoice is a document that may be used by any landscaping company or landscaping contractor to bill a client. Once completed and calculated, the landscaping professional may present the bill for immediate payment, or they may bill the customer for payment at a later date.
What to Include
The Landscaping Invoice is a record of work and a formal request for payment. It should include:
- An itemized list of tasks completed, and total time spent on each task
- Hourly rate for each task, and total billed for each task
- Subtotal for all work, total sales tax, and final balance due
- The payment due date
If relevant, the invoice can also specify penalties for late payment.
How to Use a Landscaping Invoice
1. Observe the layout
The first step in landing a contract is to visit the site and scope out the job. Note any features that might complicate the work.
2. Make itemized quotes
Provide potential clients with itemized quotes that break down the job into component parts. Be sure to specify estimated labor hours and costs in the quote.
3. Obtain acceptance
Do not start work until you’ve achieved agreement on the terms of the job. The client should sign the estimate or another work plan to provide authorization to begin.
4. Complete the job
Make sure to follow the timeline established in the original estimate or work plan. As with any contract job, it’s always best to “under promise and over deliver.” Make sure that your promised time frame is realistic and try to get things done even quicker.
5. Serve invoice for payment
Once the job is completed, provide the client with a copy of this invoice. It’s usually best to deliver a hard copy – though an emailed version can be sent as a backup. Follow up as necessary by phone or email.