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Photography Invoice Template

A photography invoice is a bill sent by a professional photographer after taking photos for an individual, an event, or a company. A deposit is often due at the time the service agreement is signed. The photographer can then invoice for payment in full per the terms of the agreement.
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What to Include

A photography invoice shall identify the professional and client by name and include their addresses and contact information. As a bill for services, the invoice should specify:

  • An itemized list of all tasks completed
  • The billing rate and total due for each task
  • The costs for any supplies furnished by the photographer
  • Other costs, such as usage rates, associated with the project
  • The subtotal due for all services, taxes due, and final balance due
  • The deadline for payment and any penalties for late payment

How to Complete a Photography Invoice

1. Calculate itemized list

Be as specific as possible in the invoice by breaking down projects into their constituent parts. Even if the invoice looks overdone, it is better to give too much detail than too little.

2. Detail markup costs

It is common practice in the photography world to charge clients more than cost for supplies provided by the photographer. This “markup” cost ensures that the project is profitable. But these add-on fees should be both limited and disclosed on the invoice.

3. Add usage rates

Make sure to detail usage rates on the invoice. These are fees that cover the use of licensed materials, such as stock photographs.

4. Total and bill

Carefully review the bill, calculate the total, and deliver it to the client. It is often best to actually hand-off the invoice. If that’s not possible, just make sure to follow-up as needed with the client to ensure that they have received the invoice and understand its terms.

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