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Employment Offer Letter Template | Sample

An employment offer letter is a non-binding offer to a candidate that outlines the terms of employment. The offer should include details such as the compensation and responsibilities for the position. To accept the offer, the candidate should sign the letter and return it to the employer.
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Updated January 02, 2025

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What’s Included in an Employment Offer Letter?

An employment offer letter should include the following details:

  • Employer’s Name
    • Supervisor’s Name
  • Employee’s Name
    • Title / Position
    • Duties & Responsibilities
  • Start & End Date
  • Part or Full-Time
  • Pay ($)
  • Benefits
  • Vacation Time
  • Personal / Sick Leave

Sample Employment Offer Letter

EMPLOYMENT JOB OFFER

[EMPLOYER’S NAME]
[STREET ADDRESS]
[CITY, STATE],
[ZIP CODE]

Date: [DATE]

Dear [EMPLOYEE’S NAME],

[COMPANY NAME] (“Company”), is pleased to offer you employment with our Company in accordance with the terms below:

I. POSITION.

  • Title. [POSITION TITLE]
  • Duties. [ENTER RESPONSIBILITIES]

II. TERMS.

  • Supervisor. [NAME]
  • Start Date. [DATE]
  • End Date. ☐ Indefinite ☐ [DATE]
  • Employment. ☐ Part-Time ☐ Full-Time
  • Expected Workdays. ☐ Mon ☐ Tue ☐ Wed ☐ Thu ☐ Fri ☐ Sat ☐ Sun
  • Expected Hours. [TIME] ☐ AM ☐ PM to [TIME] ☐ AM ☐ PM
  • Pay. [AMOUNT] ☐ Salary ☐ per Hour ☐ Commission ☐ [OTHER]
  • Benefits. ☐ 401(k) ☐ Medical insurance ☐ [OTHER]
  • Vacation. [#] Days per Year
  • Personal / Sick Leave. [#] Days per Year
  • Other. [OTHER TERMS]

III. CONDITIONS.

  • Acceptance. Employee must accept this offer by [DATE].
  • Background Report Required? ☐ Yes ☐ No

If the above-mentioned terms and conditions meet your qualifications for employment, it would be our pleasure to work with you. Please accept our offer by contacting me at any of the following methods:

Phone: [PHONE]
E-Mail: [E-MAIL]

We happily look forward to the opportunity of working with you.

Sincerely,

____________________________, [PRINT NAME]

EMPLOYEE’S ACCEPTANCE

I, [EMPLOYEE’S NAME], hereby agree to the terms of the above offer of employment. I understand that this offer is non-binding with a separate agreement to be written afterward.

Employee’s Signature: ____________________________ Date: [DATE]

Print Name: [EMPLOYEE’S NAME]