Employment Offer Letter Template | Sample

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Updated June 01, 2022

An employment offer letter is a non-binding offer to a candidate that outlines the terms of employment. The offer will include broad terms such as pay and the position’s responsibilities. If accepted, the candidate will sign the letter and return it to the employer.

Conditional Offer – An offer letter is non-binding unless stated otherwise. It is recommended an Employment Contract be signed to legally bind the parties.

What’s Included?

  • Employer’s Name
    • Supervisor’s Name
  • Employee’s Name
    • Title / Position
    • Duties & Responsibilities
  • Start & End Date
  • Part or Full-Time
  • Pay ($)
  • Benefits
  • Vacation Time
  • Personal / Sick Leave

Sample Employment Offer Letter



Date: [DATE]


[COMPANY NAME] (“Company”), is pleased to offer you employment with our Company in accordance with the terms below:




  • Supervisor. [NAME]
  • Start Date. [DATE]
  • End Date. ☐ Indefinite ☐ [DATE]
  • Employment. ☐ Part-Time ☐ Full-Time
  • Expected Workdays. ☐ Mon ☐ Tue ☐ Wed ☐ Thu ☐ Fri ☐ Sat ☐ Sun
  • Expected Hours. [TIME] ☐ AM ☐ PM to [TIME] ☐ AM ☐ PM
  • Pay. [AMOUNT] ☐ Salary ☐ per Hour ☐ Commission ☐ [OTHER]
  • Benefits. ☐ 401(k) ☐ Medical insurance ☐ [OTHER]
  • Vacation. [#] Days per Year
  • Personal / Sick Leave. [#] Days per Year
  • Other. [OTHER TERMS]


  • Acceptance. Employee must accept this offer by [DATE].
  • Background Report Required? ☐ Yes ☐ No

If the above-mentioned terms and conditions meet your qualifications for employment, it would be our pleasure to work with you. Please accept our offer by contacting me at any of the following methods:

Phone: [PHONE]
E-Mail: [E-MAIL]

We happily look forward to the opportunity of working with you.


____________________________, [PRINT NAME]


I, [EMPLOYEE’S NAME], hereby agree to the terms of the above offer of employment. I understand that this offer is non-binding with a separate agreement to be written afterward.

Employee’s Signature: ____________________________ Date: [DATE]


How to Write

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Hiring Entity’s Address

(1) Address Of Employer. The Hiring Entity issuing this job offer must make sure the Recipient can easily respond by mail. Thus, record the Hiring Entity’s complete address to the space provided at the top of the page.

(2) Notice Date Of Job Offer. The formal date when this letter is issued and the job offer is officially made is required before its opening.

(3) Recipient Identity. Record the full name of the successful Job Applicant who will be the Recipient of this offer for employment with the Hiring Entity.

(4) Hiring Entity. Furnish the legal name of the Hiring Entity to the first paragraph

I. Position

(5) Title. The Job Recipient must be informed of the position he or she is being offered. The official title of this position should be documented in Statement (A) in the first section of this letter.

(6) Duties. Deliver a comprehensive description of every obligation, task, or duty the Job Recipient will be expected to complete after accepting the position being offered by the Employer (Hiring Entity).

II. Terms

(7) Supervisor. Now that the job offer has been generally defined some additional details should be included. Begin with a production of the full name of the Supervisor to whom the Job Recipient must work under in the space available in Statement (A) of the Second Section.

(8) Start Date. Formally identify the date when the Recipient will be expected to work should he or she accept the defined position.

(9) Employment At Will. Locate Statement (B) of the Second Section. Here, the term of employment will be established. That is, if the position offered will remain active with no defined termination date, then select the first checkbox (“Indefinite”).

(10) Set Term Of Employment. If the position offered will terminate naturally on a predetermined calendar date, then mark the second checkbox and furnish the official date of this position’s termination as the last day the Hiring Entity will employ the successful Job Applicant in the defined position. 

(11) Employment. Inform the successful Job Applicant of whether the offered position is a “Part-Time” position or a “Full-Time” position by selecting the appropriately labeled checkbox in Statement (D). It should be mentioned that a full-time schedule is generally considered to be thirty-five to forty hours of work a week while a part-time schedule is considered less than thirty-five to forty work hours per week.

(12) Expected Workdays. Many Employers will have a set number of days a week required to complete the obligations of a job position. The Job Recipient can be informed of the expected scheduling by selecting each checkbox corresponding to a workday from the days of the week named in Statement (E).

(13) Shift Start Time. In addition to the days of the week when the Job Recipient will be expected to work, the time when the Hiring Entity wishes the scheduled work shift to begin must be defined. Thus, locate Statement (F) and dispense the start time for every shift the potential Employee must work then select either the “AM” checkbox or the “PM” checkbox to indicate what part of the day the start of the shift will commence.

(14) Shift End Time. Document the time marking the end of the expected work shift by supplying it to Statement (F) where requested. Make sure to also indicate if the shift ends in the “AM” (morning) or “PM” (afternoon/evening).

(15) Pay. Naturally, the Recipient will wish to establish how much he or she will earn when working for the Hiring Entity in the position being offered. Statement (G) requires that the dollar amount making up the Recipient’s pay is documented.

(16) Pay Period. In addition to the dollar amount the potential Employee will earn, one of the checkboxes provided in Statement (G) must be selected to establish how often the payment amount shall be earned by the Employee. If the dollar amount should be defined as a “Salary” earned by the potential Employee every pay period then the first checkbox should be selected. However, if the payment amount will be earned once “Per Hour,” the second checkbox should be marked. If the payment amount is a “Commission,” choose the third checkbox. Finally, if there will be some “Other” method that determines when the payment amount will be earned by the potential Employee, mark the final checkbox and supply this description to the space available after the word “Other.”

(17) Benefits. If the Hiring Entity will offer one or more “Benefits,” then select the checkbox next to each defined benefit that the potential Employee will be given the option to receive from the list provided in Statement (H). In this way, the Recipient can quickly be informed if the defined payment can be accompanied by a “401(k)” plan, “Medical Insurance,” or another benefit that can be listed as “Other” in the space provided.

(18) Vacation. Define the number of days the Hiring Entity allows as vacation every year in Statement “I.”

(19) Personal/Sick Leave. The number of days allowed as personal or sick leave should also be established during this offer. Use Statement (J) to present the number of sick or personal days the Hiring Entity will grant the Employee every year.

(20) Other. If any additional information must be presented with this job offer then utilize the area in Statement (K) to include it. For instance, if payment consisted of a commission then, the commission schedule and any additional incentives the Hiring Entity makes available should be discussed. An attachment with this information can be composed then named in this area if more room is required.

III. Conditions

(21) Acceptance. The Hiring Entity should place a due date to the Recipient’s response. This will allow the Hiring Entity to either move forward in a timely manner should the Recipient wish to accept the offer or seek a replacement should the Recipient refuse the position. Document the latest calendar date that the Hiring Entity will honor a positive (or any) response from the Recipient in the Third Section.

(22) Background Report. Select the “Yes” checkbox in Statement (B) (in the Third Section) if the Recipient must submit to a background report. If not, then select the “No” checkbox from this section.

(23) Phone Number And Email. The telephone number and email address where the Hiring Entity wishes to receive a response or any additional questions from the Recipient should be documented.


(24) Signature Of Employer. The Hiring Entity should sign this document as the Potential Employer offering the above position under the conditions and terms that have been defined. If the Employer is a Business Entity, then a Signature Representative must be appointed by the Hiring Entity to sign this offer on its behalf.

Employee’s Acceptance

(25) Employee Name. An additional document is included so that the Hiring Entity may receive a written response from the successful Job Applicant if he or she intends to accept the position. This acceptance will not constitute a legal agreement but will serve as a staple to verify when the Job Applicant formally accepted the Hiring Entity’s job offer. The statement made in this area must be prepared with the full name of the Job Offer Recipient.

(26) Employee’s Signature. If the Job Offer Recipient intends to accept the position defined in the letter above and attests to that the acceptance statement is accurate, then he or she should sign this acceptance statement where requested.

(27) Printed Name Of Job Offer Recipient.

(28) Date. The Job Offer Recipient or Employee should furnish the current date once he or she completes the signature process.