The safety meeting’s organizer shall include general meeting details on the agenda, such as date, time, and link or location. The agenda may be distributed before the meeting to allow invitees to review the meeting details and review all the stipulated items of discussion.

Attendees and absentees can be recorded after taking a standard roll call at the start of the meeting.

The first order of business should introduce the purpose of the meeting and overview the agenda’s items. Therefore, the meeting leader can open by briefly stating the primary objective of the meeting while summarizing the affairs on the docket.

Safety meetings usually address safety concerns or serve as a refresher on safety protocols and procedures. Regardless of the nature of the meeting, an agenda item must be reserved to address the primary safety topic in question. It is during this item that the agenda contains its main focus/es; accordingly, this item usually takes up most of the meeting time.

After the topic of safety is addressed, it is crucial to open the floor for any questions or concerns to avoid confusion. An effective way to do this involves each attendee chiming in with their input on the matters in a roundtable or round-robin fashion. Doing so keeps the meeting dynamic—and less like a lecture on safety—while engaging attendees to participate by contributing to the meeting.Having this item on the agenda will also encourage attendees to reserve their questions until the allocated time for an open forum.

In some cases, meetings surrounding the safety of a workplace involve making decisions or settling on certain proposed resolutions. The agenda may include an item in which these decisions can be resolved and discussed. Though optional, resolutions can also be put to a vote among all the attendees when applicable.

The meeting shall adjourn upon the set end time or at the discretion of the meeting’s leader. If necessary, attendees can use this item on the agenda to approve meeting minutes.