• Title (“[Organization’s Name] Meeting Agenda”)
• Location of meeting
• Date and time
• Purpose of meeting

• Attendees
• Absentees

• Approval of the agenda
• Reports are distributed
• Old business
• New business
• Announcements

• Nominations
• Other items that call for a vote

• List when the meeting is considered concluded

A secretary, chairperson, or other recognized person will be the individual to write the meeting agenda. This will usually be distributed to all the members of the meeting before or during the meeting. After writing, the agenda must be approved by a vote of the shareholders or directors.

A meeting agenda is approved usually after the meeting minutes of the previous meeting are approved by vote. Depending on the charter of the organization, the meeting agenda will either be approved by a board of directors, shareholders, or the attendees.

The secretary usually submits the meeting agenda to the chairperson for distribution among the attendees. Once distributed, the attendees can give feedback and may use it to follow along during the meeting.

The meeting agenda is distributed when called upon by the chairperson of the meeting. Once distributed and reviewed, voting to approve or reject the agenda will commence.

Any director, shareholder, or attendee may request a copy of the meeting agenda when once it becomes available. For some organizations, this may only be right before or during the meeting.