The meeting Chair begins the meeting with an introduction and reviews the overall goals of the meeting.

The appointed secretary records all attendees and any notable absentees.

The Secretary distributes the current meeting agenda for all to review. Attendees can submit additions or request that items be delayed to the next meeting. The Chair leads the group in a vote to approve the new agenda.

The Secretary distributes the previous meeting minutes for all to review. The Chair leads the group in a vote to approve the minutes.

The Controller, along with any managerial and financial accountants, review the company’s financial statements including but not limited to expense reports, balance sheets, capital expenditures, and checking accounts.

The Treasurer, along with any managerial and financial accountants, reviews the current budget, profit margin, and investments.

The Internal Auditor (if one exists) highlights any discrepancies in financial reports and proposes new policies or procedures to increase efficiency across the company. If the company does not have an internal auditor, this time can be used by the Chair to update the group on the status of any ongoing external audits.

The Tax Accountant reviews all current tax schedules and issues for the company and employees.

The group can discuss any other business items that have not yet been addressed. Administrative needs can be assigned and resolved, and attendees can offer up any comments or concerns. If any group decisions still need to be made, the Chair leads the group in a vote.

The Secretary completes the current meeting minutes. The Chair approves the minutes and calls an end to the meeting.