The leader of the meeting shall include important meeting details, such as date and time, location or link, and the names of any speakers.

All attendees can be listed after taking roll call. Any absentees can be recorded as well.

The agenda should be distributed to all members. After all the parties review the document, the meeting leader can seek approval from attendees to proceed with the agenda as-is. Note that approval of the agenda may solely apply to certain organizations or boards. The meeting facilitator can simply introduce the agenda by overviewing the items if approval is not sought.

The leader of the meeting can issue any updates or announcements that have come to light since the last meeting. Weekly meetings are usually held to address ever-changing circumstances and issues that arise throughout the span of seven days. Therefore, the main concerns or reports should be communicated first in order to open the topic for discussion later.

Perhaps the most vital aspect of the weekly agenda, this item will be dedicated to discussing upcoming priorities for each attendee. Depending on the demand for that week, a list of tasks can be given priority. A manager can use this item to assign tasks to their employees based on the week’s most pressing matters.

Given the updates and announcements the weekly meeting yields, it is essential to open the floor for questions and related comments. Having this item on the agenda will also encourage attendees to reserve their questions until the allocated time for open discussion.

Typically, the meeting leader will end on a positive note or finalize the meeting by reviewing the bigger picture; after all, weekly meetings are usually scheduled to keep a group of individuals on task toward larger projects and goals. This item can also be used to alleviate the more serious tones of the meeting and discuss other items otherwise not on the regular agenda.