Updated August 08, 2023
Weekly meeting minutes are a written record of notable discussions and decisions that occurred during a recurring weekly meeting. Though not technically a transcript, meeting minutes capture the primary details of discussion items and record significant resolutions/votes. Meeting minutes often note major business, as stipulated on the weekly meeting’s agenda, thus leaving out less relevant topics. Usually, meeting minutes are documented by a secretary who has been tasked with doing so; although, any individual can jot down meeting minutes for their personal reference or for the benefit of others who were absent from the meeting. Minutes will require approval from the meeting’s chairperson upon the conclusion of the weekly meeting.
Table of Contents |
Formatting (8 parts)
I. Meeting Details
- Main Title (top of page) – “Weekly Meeting Minutes for [ORGANIZATION’S NAME];
- Chairperson’s/Meeting Organizer’s name;
- Secretary’s name (if any);
- Date & Time; and
- Location.
II. Attendees
- List attendees.
III. Absentees
- List absentees.
IV. Call to Order
- Approval of previous meeting minutes; and
- Approval of the current weekly meeting agenda.
V. Old Business
- List outstanding discussion items from the previous meeting;
- Describe any issues and/or resolutions from the “old business” discussion; and
- Record any decisions made through a vote.
VI. New Business
- Document new orders of business;
- Describe any questions, concerns, or issues that arise;
- Log any reports or other documentation that is distributed; and
- Record any decisions made by vote.
VII. Other Items
- Announcements;
- Nominations;
- Upcoming scheduled votes; and
- Any other business matters that are discussed.
VIII. Adjournment
- Record the time of the meeting’s end;
- Meeting Chair/Organizer and Secretary approve minutes; and
- Minutes are distributed to all attendees and absentees.
Sample – Weekly Meeting Minutes
Download: PDF, MS Word, OpenDocument
