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Weekly Meeting Minutes Template

Weekly meeting minutes are a written record of notable discussions and decisions that occurred during a recurring weekly meeting. Though not technically a transcript, meeting minutes capture the primary details of discussion items and record significant resolutions or votes. Minutes typically require approval from the meeting's chairperson.
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Formatting (8 parts)

I. Meeting Details

  • Main Title (top of page) – “Weekly Meeting Minutes for [ORGANIZATION’S NAME];
  • Chairperson’s/Meeting Organizer’s name;
  • Secretary’s name (if any);
  • Date & Time; and
  • Location.

II. Attendees

  • List attendees.

III. Absentees

  • List absentees.

IV. Call to Order

V. Old Business

  • List outstanding discussion items from the previous meeting;
  • Describe any issues and/or resolutions from the “old business” discussion; and
  • Record any decisions made through a vote.

VI. New Business

  • Document new orders of business;
  • Describe any questions, concerns, or issues that arise;
  • Log any reports or other documentation that is distributed; and
  • Record any decisions made by vote.

VII. Other Items

  • Announcements;
  • Nominations;
  • Upcoming scheduled votes; and
  • Any other business matters that are discussed.

VIII. Adjournment

  • Record the time of the meeting’s end;
  • Meeting Chair/Organizer and Secretary approve minutes; and
  • Minutes are distributed to all attendees and absentees.

Sample – Weekly Meeting Minutes

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