Formatting (8 parts)
I. Meeting Details
- Main Title (top of page) – “Weekly Meeting Minutes for [ORGANIZATION’S NAME];
- Chairperson’s/Meeting Organizer’s name;
- Secretary’s name (if any);
- Date & Time; and
- Location.
IV. Call to Order
- Approval of previous meeting minutes; and
- Approval of the current weekly meeting agenda.
V. Old Business
- List outstanding discussion items from the previous meeting;
- Describe any issues and/or resolutions from the “old business” discussion; and
- Record any decisions made through a vote.
VI. New Business
- Document new orders of business;
- Describe any questions, concerns, or issues that arise;
- Log any reports or other documentation that is distributed; and
- Record any decisions made by vote.
VII. Other Items
- Announcements;
- Nominations;
- Upcoming scheduled votes; and
- Any other business matters that are discussed.
VIII. Adjournment
- Record the time of the meeting’s end;
- Meeting Chair/Organizer and Secretary approve minutes; and
- Minutes are distributed to all attendees and absentees.
Sample – Weekly Meeting Minutes
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