The leader of the meeting begins with an opening statement to welcome all meeting attendees and summarizes the goals of the meeting.

The secretary takes attendance of all those present and notes any absentees.

The meeting leader reviews the agenda with all attendees. The group has the opportunity to submit requests for additions to the agenda, after which a vote is conducted to approve the final agenda.

The secretary distributes the minutes from the group’s most recent meeting. The attendees then vote to approve the minutes as they understand them from the previous meeting.

Outstanding business items from the previous meeting are discussed. The attendees vote on any decisions that must be made.

New business items from the current agenda are discussed. Any relevant reports or documents are distributed at this time. The attendees vote on any decisions that must be made.

Any other items that have not been discussed will be mentioned at this time. If there are no other business items to consider, this step can be eliminated from the agenda.

The meeting leader approves the current meeting minutes and ends the meeting.