Business Meeting Agenda Template

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Updated October 21, 2024

A business meeting agenda outlines the topics of discussion and activities that will occur at the meeting. It should include the main goals of the meeting and all relevant information, action items, and discussion points. The secretary should record all discussions, actions, and votes in the meeting minutes.

What to Include (8 parts)

1. Opening

The leader of the meeting begins with an opening statement to welcome all meeting attendees and summarizes the goals of the meeting.

2. Attendance

The secretary takes attendance of all those present and notes any absentees.

3. Agenda Approval

The meeting leader reviews the agenda with all attendees. The group has the opportunity to submit requests for additions to the agenda, after which a vote is conducted to approve the final agenda.

4. Distribute Previous Meeting Minutes

The secretary distributes the minutes from the group’s most recent meeting. The attendees then vote to approve the minutes as they understand them from the previous meeting.

5. Old Business

Outstanding business items from the previous meeting are discussed. The attendees vote on any decisions that must be made.

6. New Business

New business items from the current agenda are discussed. Any relevant reports or documents are distributed at this time. The attendees vote on any decisions that must be made.

7. Other Items

Any other items that have not been discussed will be mentioned at this time. If there are no other business items to consider, this step can be eliminated from the agenda.

8. Adjournment

The meeting leader approves the current meeting minutes and ends the meeting.