Updated August 08, 2023
Church meeting minutes are the notes taken by a secretary at a church’s business or operations meeting. They include all topics that are discussed in a church meeting based on the church meeting agenda. The secretary and meeting chair must sign the minutes at the end of the meeting so the secretary can distribute them to all meeting attendees and absentees.
Table of Contents |
Formatting (8 parts)
I. Meeting Details
- Main Title (top of page) – “Business Meeting Minutes for [ORGANIZATION’S NAME];
- Chairperson’s name;
- Secretary’s name;
- Date;
- Time; and
- Location.
II. Call to Order
- Note actual meeting start time; and
- List meeting goals.
III. Attendance
- List attendees; and
- List absentees.
IV. Previous Meeting Minutes
- Approval of previous meeting minutes.
V. Current Meeting Agenda
- Approval of the current church meeting agenda.
VI. Department Reports
- List topics and details of discussion from the Pastor, Education, and Business reports.
VII. Other Items
- List announcements;
- Nominations;
- Scheduled votes; and
- Any other church matters that are discussed outside of the individual reports.
VIII. Adjournment
- Record the exact time of the meeting’s end; and
- Chairperson and Secretary sign minutes.
Sample – Church Meeting Minutes
Download: PDF, MS Word, OpenDocument