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Church Meeting Minutes Template

Church meeting minutes are the notes taken by a secretary at an operations meeting. The secretary and meeting chair must sign the minutes at the end of the meeting so the secretary can distribute them to all meeting attendees and absentees.
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Updated September 23, 2024

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Downloads: 2,600

Formatting (8 parts)

I. Meeting Details

  • Main Title (top of page) – “Business Meeting Minutes for [ORGANIZATION’S NAME];
  • Chairperson’s name;
  • Secretary’s name;
  • Date;
  • Time; and
  • Location.

II. Call to Order

  • Note actual meeting start time; and
  • List meeting goals.

III. Attendance

  • List attendees; and
  • List absentees.

IV. Previous Meeting Minutes

  • Approval of previous meeting minutes.

V. Current Meeting Agenda

VI. Department Reports

  • List topics and details of discussion from the Pastor, Education, and Business reports.

VII. Other Items

  • List announcements;
  • Nominations;
  • Scheduled votes; and
  • Any other church matters that are discussed outside of the individual reports.

VIII. Adjournment

  • Record the exact time of the meeting’s end; and
  • Chairperson and Secretary sign minutes.

Sample – Church Meeting Minutes

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