Landlord Proof of Residency Letter

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Updated January 16, 2023

A landlord proof of residency letter provides documentation, other than a lease, that an individual resides at a specific address. If there is a lease it should be attached to the letter, although, the landlord’s statement should be enough to satisfy the needs of the requesting party. It’s recommended to have the landlord sign the letter in the presence of a notary public if available.

Landlord Verification Letter – In addition to residency, the landlord provides the rent amount and other details of the tenant’s lease agreement.

How to Write

Download: Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt).

1 – Download The Form Used By Landlords To Verify A Tenant’s Residence

Save the affidavit template to your machine in the format you prefer or print it to fill out manually. This template is available as a PDF file, Word document, or ODT file and is downable through the appropriately labeled buttons presented with the image on this page.

2 – Present The Landlord’s Return Address At The Top Of This Page

The upper-left hand corner of the first page is populated with several blank spaces calling for some information. The first space, “Landlord’s Name,” should have the Landlord’s first, middle, and last name entered on it. Next, produce the “Street Address,” “City, State,” and “Zip” of the Landlord’s return address by inputting them in the appropriate areas.

3 – Supply The Items Requested By This Form

We must document the calendar date when this document should be considered valid. Supply this date on the blank line under the Landlord’s return address labeled “Date.” This may be the date of the Landlord’s signature, a date preceding this signature, or the date when this document was prepared. Do not supply a date later than the anticipated signature date to this line. The area immediately following the greeting (“To Whom This May Concern”) will consist of a declaration statement with a few blank lines. Use the first blank line in this statement to formally document the full name of the Landlord signing this form. The first, middle, and last name of the individual (Subject) whose address is being validated with this form should be entered on the second blank space of the declaration statement. The physical home address of the Subject of this form should be entered on the next blank space. Make sure this address consists of the building number, street, and unit number where the Subject’s residence can be physically accessed. The next two blank spaces in this statement will allow us to finish reporting the Subject’s home address. This can be done by supplying the city where this address is found on the blank space after “City Of” and the state where this address is located on the blank space after the term “State Of.” The first date when the Subject began living at the above address should be documented using the last two blank spaces in this statement.

4 – The Landlord Must Supply A Valid Signature

Once the above paperwork has been supplied with information and double-checked for accuracy, the Landlord will have to sign it. This act must occur in front of two Witnesses and a Notary Public. A blank line underneath the word “Sincerely” has been supplied for the Landlord to sign. The second page of this paperwork will provide the areas required for the witnessing entities to verify the Landlord’s signing to the testimonial contained. Before this process begins, make sure the full name of the Landlord is entered to the first blank line here. Two distinct areas (beginning with the labels “Witness #1” and “Witness #2” respectively) have been included here so that each Witness may satisfy this section’s requirements. First, the Witness must sign the Witness signature line (either the one labeled “Witness #1” of “Witness #2”). After signing his or her name, each Signature Witness must print his or her name on the “Print Name” line. The blank line labeled “Date” in each of these Witness areas will require the signature date when the Witness signed his or her name recorded. The final section “Notary Acknowledgment” will enable the Notary Public to verify the basic facts regarding this signing. He or she will report on the location, date, and who attended then notarize this document using his or her credentials, signature, and seal.