Rent (Landlord) Verification Form

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Updated February 19, 2022

A landlord verification form, or “rent verification form”, verifies a tenant’s current rent amount and provides proof they are under a lease. This is common when a tenant is applying for new housing. The new landlord will use the verification as an added credential when processing the tenant’s application.

Landlord Residency Affidavit – If the tenant is ONLY seeking to prove their residency.

How to Verify a Tenant’s Rent (3 steps)

A landlord verification form is commonly required by a future landlord when also completing a Rental Application. Below are the suggested steps to take when requesting the rent amount from the landlord.

Step 1 – Tenant Completes a Rental App

There is no sense in sending a landlord verification form to a previous landlord without first qualifying an applying tenant. The first step in qualifying a tenant is by using a rental application. After seeing the initial results of the tenant’s credit report, the landlord may choose to reject the tenant immediately. If not, they will follow through with the screening procedure.

Step 2 – Matching Info

A common scenario is that a tenant’s credit report and finances are good but their rental history is still in doubt or unverified. Landlords, especially those with property in high demand, want to make certain that their tenant is qualified. By sending the landlord verification letter to the tenant’s previous landlord, it’s the best way to get an honest answer and thereby making the best decision as to accepting or declining the tenant’s application. Before sending, make sure the information on the rental application matches the information on the landlord verification form.

Step 3 – Send with Return Postage and Fee

For best chances of receiving a response, include a completed return envelope with paid postage and a check. If sending this landlord verification letter, obtain a small fee (non-refundable) from the applicant. The fee amount should then be applied to the check. The previous landlord is more apt to fulfill this request if being paid to do so. Simply leave the Name-field on the check blank.

(Video) What is a Rent Landlord Verification Form?

How to Write

Download in Adobe PDF, Microsoft Word (.docx), or Open Document Text (.odt).

1 – The Verification Form On This Page Should Be Saved To Your Computer

This template can be easily obtained using this page. Locate the buttons in the caption area of the preview picture or the links above. Determine what file type you would like to work with (PDF, WORD, or ODT) then select the button or link labeled with the file type you prefer.

2 – The Introduction Will Require Some Preparation

The first task this paperwork will require is the calendar date that should be associated with it. Use the first blank space on this page (labeled “Date”) to document the date of this document. Locate the first blank space after the greeting “To Whom This May Concern,” then use it to present the full name of the Tenant who has delivered the necessary consent to be verified by the Landlord. The second blank space is reserved for the name of the individual (or entity) seeking information regarding the Tenant. Typically, this is the party responsible for requiring this paperwork. Now use the blank space after the words “…Located At” to record the Tenant Address that must be verified as his or her residence. Now, we must deliver a method the Landlord may use to return this document once he or she has filled it out. It is recommended you use the spaces after the phrase “…Please Send to Either” to report both a “Fax Number” and an “E-Mail” where the Landlord may submit this completed form.

3 – The Landlord Must Answer Several Questions To Verify The Tenant

A simple list where the Landlord can quickly confirm the Tenant’s information has been supplied below the introduction. Only the Landlord receiving this inquiry may fill answer these questions. The first statement allows the Landlord to either confirm the Tenant’s residency or deny it. If the Landlord marks the “Yes” box, then he or she has confirmed the Tenant’s residency. If he or she marks the “No” box, then (as far as the Landlord knows) the Tenant does not live there. The second statement will require the Landlord report on the Tenant’s status with rent payments. Here, if the Tenant is up-to-date on such payments, then the “Yes” box will be marked. If not, then the “No” box will be selected. Next, the Tenant’s ability to pay his or her rent on time in the last 12 months will be discussed. If he or she is up-to-date, then the Landlord will mark the “Yes” box. If the Tenant has been late with any rent payments (in the past year) then the “No” box should be marked, and the number of times entered on the blank line that follows. If the Tenant has been more than thirty days late in paying the Landlord his or her rent this will be indicated through the fourth question. If so, then the “Yes” box will be selected. Any pets the Tenant keeps on his or her rented property will be reported in the fifth statement if the Landlord marks the “Yes” box. There will be a blank line in this area to so the number of, size of, and breed of the Tenant’s pets can be documented. If the Tenant has no pets this statement will be marked “No.” Now in the sixth statement, the Landlord will need to report if he or she had to issue a notice (i.e. for late rent, damage, noncompliance) to the Tenant in the last year. If so, the “Yes” box should be marked and the reason for the notice should be reported on the blank space provided. Otherwise, the “No” box should be marked. The seventh statement will specifically request a report on whether the Landlord has had to deal with the Tenant damaging the property. A “Yes” box and “No” box along with a blank space to give a record on any such problems. If there have been any complaints aimed at the Tenant that the Landlord received, then this should be documented in the eighth statement (with a mark in the “Yes” box) and a history of the nature of the complaints provided on the blank space. Additionally, the Landlord can indicate if such complaints were resolved quickly or not by checking either the “Yes” or “No” box in the follow-up question. If no such complaints have been reported, the Landlord will have to mark the “No” box to this question and leave the remainder blank. If the Tenant has completed the terms of the lease signed with the Landlord, the next statement should have a mark in the “Yes” box. If not, this statement should have a mark in the “No” box. The Landlord will have to indicate if the Tenant is currently a resident who has recently given notice that he or she will be moving. The “Yes” box must be marked if so. Otherwise, the “No” box will need to have a mark in it. The next statement will require the Landlord to report if the Tenant was asked to vacate the premises by the Landlord or anyone in the Landlord’s company. This statement will bear a “Yes” mark if this is the case. If not, the “No” box should be selected. If so, notice there will also be room for a reason to be documented.The issue of whether the Landlord had to withhold the Tenant’s deposit (or any part of) to pay for damages will be handled in the thirteenth statement. The “Yes” box will indicate that such an action was necessary while the “No” box would indicate this was not the case. If the Landlord is aware that the Tenant is moving and that this move is after a judicial eviction, then the “Yes” box in the fifteenth statement will be selected. Otherwise the “No” box will be marked. A mark in the “Yes” box for the next statement will indicate the Landlord will rent to the Tenant in the future. If not, then the “No” box should be checked or marked.  If the Tenant is moving and the Landlord has received payment for the last month of his or her tenancy, then the “Yes” box should be marked. If no payment was received, then the “No” box will be marked. If the Tenant owes the Landlord money, then the Landlord should mark the “Yes” box in the last question and report how much on the blank space on this line. If this is not the case, then the “No” box should be marked. This questionnaire will only be considered accurate if the Landlord or his or her official Representative signs the blank line labeled “Landlord’s (Or Representative’s) Signature and prints his or her name on the adjacent blank space. If the Landlord has sent this without such a signature, it is strongly recommended you make a follow-up inquiry with either the Landlord or the Tenant.

4 – The Sender Of This Document Must Sign

Once the introduction has been filled out, you will need to sign this letter before sending it. Sign the blank line labeled “Requestor’s Signature” and print your name on the “Print” line.