American Red Cross Donation Receipt Template

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Updated June 03, 2022

An American Red Cross donation receipt is given to any donor for a payment made for their internal tax records. In accordance with Internal Revenue Code (IRS) regulations, any donation made over $250 must have a receipt from the organization confirming such amount was received. As a general rule, the donor should hold the receipt for a period of three (3) years.

Tax ID Number (EIN) – 53-0196605

Request a Donation Receipt (Online) – Use this link to make an inquiry and obtain a donation receipt.

Donation Methods

Donate Online – $10 is the minimum amount and may be paid one-time or monthly by credit card or PayPal.

Donate by Mail – Attach a check payable to the “American Red Cross” and send to: American Red Cross, PO Box 37839, Boone, Iowa 50037-0839.

Donate by Phone – 1-800-HELP NOW (1-800-435-7669)

How to Write

Download: Adobe PDF, Microsoft Word (.docx) or Open Document Text (.odt)

1 – Save The American Red Cross Donation Receipt

The receipt defining an American Red Cross Donation is a downloadable file on this page. Locate and use the “Adobe PDF” or “Microsoft Word (.docx)”

2 – The Donor’s Mailing Information Is Required

Once a donation has been received, open your copy of this receipt then transcribe the Donor’s name and mailing address to the three blank lines just underneath the American Red Cross logo.   

 

3 – Open This Letter Receipt With A Required Declaration

Locate the opening “Dear,” then input the full name of the Donor on the attached empty line. Ideally, the Addressee of this letter will be the same individual it is being mailed to.  Verify the donation amount or value in your records then record it on the blank line attached to the dollar sign in the opening statement.            The calendar date when the donation was received and available to the American Red Cross should be documented using the three blank spaces between the words “…On” and “…For”       Use the blank line to report the cause the donation is meant to be contributed to.                 

 

4 – Close The Donor Receipt Appropriately

The blank space after the word “Sincerely” is reserved for the Sender’s Signature. He or she must sign this line to verify the donation information is authentic.  Naturally, when an entity donates to a 501(c)(3) non-profit organization, it will need some information that must be submitted for tax purposes. A specific area beneath the paragraph starting with the phrase “As Required BY IRS Regulations…” has been supplied for this purpose. Locate the blank space labeled “Donation” then, re-enter the donation amount you listed above. After recording this information move on to the next blank line (“Designation”) so you may also re-enter the campaign or cause this donation will be applied to.    The “Donation Subtotal” and the “Total” must both be recorded as well. You will need to consult the Donor’s records for this information to report it.     Finally, make sure the official “Donation Date” and the “Transaction ID” used to track this donation are reported where requested.