Clothing Donation Tax Receipt

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Updated July 29, 2022

A clothing tax donation receipt serves as documentation of a charitable clothing donation which the donor can use to claim as a deduction against their State and/or Federal taxes. Since donated clothing is often secondhand, it is up to the donor to estimate the clothing’s values. Standard guidelines, such as a fixed percentage of an item’s original value, can help to ensure that these figures are accurate and do not raise suspicions when filing one’s tax returns.

Table of Contents

What to Include?

The donation receipt should include an itemized list of clothing with an estimated value for each item. It should also include a signature from a representative of the charitable organization to affirm that the receipt is accurate.

How to Donate Clothes

Donating clothes can be a great tax write-off for any individual that pays income tax at the end of the year. It may not be much but commonly an organization that does take used clothing will “round up” or estimate the clothes to be at a higher price than they may actually be sold.

Step 1 – Gather Usable Clothes

person gathering clothes into box for donation

Only usable clothes should be donated. While it might be tempting to give away more ragged garments, charitable organizations will likely discard these. Donors should not gift anything that they would not personally consider to be wearable.

Step 2 – Search for a Donation Center

person searching for nearby donation center on phone

Many organizations accept clothing donations. Some options for donations include nationwide nonprofits such as Goodwill Industries and The Salvation Army, and smaller local charities. Search online, ask at a local church, food pantry, or other assistance centers, or be on the lookout for thrift or secondhand stores that might be affiliated with charitable causes.

Top Places to Donate Clothes

Step 3 – Drop-off in Exchange for a Receipt

person dropping off box labeled "donation" to employee

While clothing donations are generally tax-deductible, it is critical to make donations in person to obtain a receipt. Deductions made without documentation are at the taxpayer’s risk, as the IRS can always audit and ask for receipts. Therefore, do not drop off donations in a bin, as you will not receive a receipt.

Step 4 – Save the Receipt for Tax Deductions

person placing donation receipt in wallet

Make sure to follow federal and state tax laws when claiming deductions. In general, filers can claim up to 50 percent of adjusted gross income in deductions for charitable contributions. If the value of a contribution exceeds $500, the IRS requires submission of the separate IRS Form 8283.

How to Write a Clothing Donation Receipt

Download: Adobe PDF, Microsoft Word (.docx), Open Document Text (.odt)

1 – Acquire A Copy Of The Clothing Donation Tax Receipt

Locate the blue buttons furnished to the caption area of the preview on this page. You can access the pictured document as any of the file types designating these objects by simply clicking on it. Save the file you choose to access.

 

2 – Identify The Receiving Charity Organization

The first expectation this document contains is a report on the Charity that has received the clothing donation being recorded here. To this end, seek out the blank line labeled “Charity Name” at the beginning of this document (on the right) where you must enter the legal name of the accepting Charity Organization.  The next two lines will aid in further defining the Charity Organization by documenting where it may be reached. Fill in the accepting Charity Organization’s “Street Address,” “City, State…,” and “…Zip” code where they are requested in the header area we are working on.     Finally, fill in the Charity Organization’s official “Tax ID” number on space below its name and address. Notice the link included in this template will give you access to the IRS database where you can search for the Charity Organization’s EIN should you not have it handy.               

 

3 – Produce Material Defining The Donation Date And Clothing Donor

The calendar day when the clothing donation was given to the Charity should be produced as a matter of record to the first blank space on the left (labeled “Date”).                        The next three spaces are concerned with the identity of the Clothing Donor. If this is an individual, then record his or her full name on the space labeled “Donated By” and fill in the two address lines provided with his or her mailing address. If this is an entity, then record the full name of the donating Business (including suffixes) on the “Donated By” line.       

 

4 – Itemize, Discuss, And Solidify The Clothing Donation

The next area that requires your attention will take the form of a three-column table. These columns should be utilized to describe or inventory the donated clothing. Describe each article in the “Description Of Clothing Item(s)” column. Remember to list only one article of clothing per line unless a significant amount of generic items were donated.

The “Quantity” column requires how many pieces of the donated clothing were given.      Give a fair market estimate of the value of the clothing in the “Value($)” column.       The final column of the table should be summarized as a convenience to anyone reviewing this document in the future. Thus, total all the values reported in the third table column and furnish the resulting figure as the “Total Value Of Donated Clothing” on the blank space before the word “Dollars.” Reproduce this numerically after the dollar sign on the next blank line.

The person who received the clothing donation in the Charity Organization’s name is required on the blank space labeled “Authorized Signature.” He or she should also provide a printed version of his or her name on the “Print Name” line.