In-Kind (Personal Property) Donation Receipt Template

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Updated June 03, 2022

An in-kind donation receipt is used for the donation of any type of property or goods that has an undistinguished value such as clothing, furniture, appliances, or related items. For example, a business may choose to donate computers to a school and declare that donation as a tax deduction. To receive a tax deduction, the donor must obtain a receipt for their in-kind donation. Furthermore, it is the donor’s responsibility to specify the value of the donated items. If the value of the donated items is in excess of $5,000 an appraisal from the IRS may be required. The donation of services cannot be claimed as an in-kind tax-deductible donation.

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Download: Adobe PDF, Microsoft Word (.docx), Open Document Text (.odt)

1 – Access The Receipt Template On This Page

You can find a PDF, Word, or ODT version of the Donation Receipt form pictured in the image on this page by clicking the appropriate button in the caption area or link above.

2 – The Recipient’s Information Must Be Presented

The heading of this receipt will require some information regarding the Recipient and the Donor. Make sure to enter this information accurately especially, since one or both parties may have to submit this paperwork with their tax returns.

The full name of the entity accepting the donation should be supplied to the blank line labeled “Charity Name” at the top right-hand corner of the page. If this is an entity such as a charitable organization, make sure to include any defining suffix considered part of its official name. The Recipient’s complete address will also need to be documented. Two blank lines (“Street Address” and “City, State, Zip”) have been provided so that you can provide this information effectively. Begin by filling in the building number, street name, and suite number in the Donor’s address on the “Street Address” line. 

The city, state, and zip code where the Donor’s address is located should be provided on the “City, State, Zip” line in the upper right-hand corner of this page. If the Recipient is a Tax-Exempt entity, then you should enter its “Tax ID” on the next line. If you do not have it handy, you can find it by clicking on the  “IRS Website”  link and using the search tool to obtain the information.

3 – Record The Donor’s Details

The calendar date when the donated items are delivered to the Recipient must be documented on the blank line labeled “Date.” Next, the entity who is making the donation should have its full name presented on the “Donated By” line. If this is an individual, make sure the Donor’s full name including any title he or she holds (i.e. Ph.D.) is included. The Donor’s street address (building number, street, apartment/suite number) is required on the blank space labeled “Donor Address.” The last blank line in this section, “City, State, Zip” will allow you to record the remainder of the Donor’s address. It should be noted that if the Donor is outside the United States of America, you should record the country where he or she is located as well.

4 – Provide A Report On The Donated Items

The table making up the body of this receipt will enable an organized presentation of the “Description Of Donated Item(s).” Begin by identifying each item that was donated to the Recipient in the first column. Such a description can be an item name, serial number, or other defining facts. For instance, if an automobile is the donation, then a report on the make, model, year, color, VIN number (if possible), and odometer reading should be listed in this column. The second column, “Quantity,” should have the number of items being donated entered. Finally, calculate the total value being reported for the item or items being donated on each row then enter this number to the column labeled “Value.” This should be reported in USD, especially if the Recipient is a United States entity. Once you have reported each item being donated, how many of each item is being donated, and the value of such items on each line, it will be time to report a total. Locate the blank line labeled “Total Value of Donated Item(s).” Add each number you entered in the “Value ($)” column, then use this line to record this sum by writing it out. Use the blank line after the “$” sign to present this value numerically.

5 – The Donor’s Signature Is Required

The person who has the authority to accept the donated item(s) on behalf of the charity should sign in the “Authorized Signature” area. He or she should then print his or her name on the space below it (“Print Name”).