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Updated July 21, 2023

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The landlord recommendation letter is designed for a former tenant seeking a letter of confidence to present to a new landlord. This type of letter is common with individuals suffering from poor credit. The letter serves as a reference to the tenant’s rental history, stating any violations or late rent payments during the course of the lease. The landlord making the recommendation should state the monthly rent, lease term, and any late payment occurrences.

Who to Select?

When looking for a landlord to write a recommendation letter, tenants should prioritize landlords from whom they have rented property for an extended period of time. This will provide the new landlord with an example of consistency and the tenant’s ability to maintain a respectable relationship with a landlord. Tenants who have frequently changed dwellings should seek recommendations from previous landlords with whom they have a good rapport and are close enough to provide proper character reference. Landlords are most concerned about reliability; therefore, a reference that will support the tenant’s dependability is essential.

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How to Write (Format)

A landlord recommendation letter need not be lengthy, and should be unburdened by superfluous language. As long as the appropriate information is present (ie length of lease, monthly rent amount), the rest of the letter can touch on the tenant’s behavior and trustworthiness. The format should be presented as follows; greeting, introduction, body paragraph(s), conclusion, and sign-off.

Introduction

A landlord recommendation letter should start with a formal salutation, such as “To whom it may concern,”. If the writer knows who the reader will be, including the reader’s name is encouraged. The introduction paragraph should consist of the previous landlord’s name, tenant’s name, length of lease, monthly rent amount, and, if applicable, any late payment violations that occurred during the tenant’s rental agreement.

Example #1

To whom it may concern,

This letter is written with the intention of recommending one Julian Paine as a tenant at your rental property. Between May 1st, 2010 and April 30th, 2012, Julian has rented an apartment from me on the lower east side and has never once made a late payment. The monthly rent was $1400.

Example #2

Dear Mr. Foxe,

I, Kathy Beaudoin, highly recommend Lee Xiang as a tenant in your commercial space. Mr. Xiang has rented an office in one of my buildings for the past 3 and a half years, paying $1675/month in rent. There have been no issues in terms of payment nor has there ever been a lack of trust between Mr. Xiang and myself.

Body Paragraph(s)

The introduction paragraph covers all of the pertinent rental information, but the body of the landlord recommendation letter contains information regarding the tenant’s character. This section can be comprised of a single paragraph or, if the writer has multiple examples or anecdotes to share, two (2) or even three (3) paragraphs. As long as the content consists of relevant tenancy information and will help the new landlord make a decision, the body of this type of recommendation can be short and to the point.

Example #1

This long lasting lease agreement is due to the fact that Emily has continuously shown me that she is a very respectable tenant and a genuinely amiable person. Like any young adult, she throws the occasional party or gathering but always provides lengthy notice and abides by the noise curfew. Emily has always kept her apartment and balcony spotless, and has even helped organize/clean the communal areas.

Example #2

I’d like to elaborate on the late payment that Ms. Bernstein made a few months back. Although one late payment isn’t a big deal, it’s worth mentioning that she was late on her payment due to the fact that she was helping out a neighbor who was struggling financially. This selfless act of charity is one of the reasons why I recommend Ms. Bernstein as a tenant without reservation.

Aside from her compassionate disposition, Ms. Bernstein is a quiet, well-mannered individual. I accepted her application despite the fact that she said she was a painter and would be using one of the bedroom’s as studio. She assured me that she would be very careful when painting and would pay for any damages that might occur. This was never an issue.

Conclusion

The last section of a landlord recommendation letter should contain a brief closing statement; one (1) or two (2) sentences. After that, include a formal sign-off, signature, date, and contact information.

Example #1

Any questions regarding Jane’s reliability as a tenant, please contact me using the phone number below.

Sincerely,

[Signature]
March, 2011
(702) 851-6630

Example #2

Please consider Mr. McElroy as a potential tenant, you’d be hard-pressed to find a more dependable individual. Any further issues can be settled by contacting me at the email address provided below.

Best,

[Signature]
June 6, 2016
terra_karuna2@aol.net

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