Updated August 28, 2023
A photo copyright release is an authorization to copy, distribute, or otherwise use specified copyrighted photos at will. This authorization is given by the owner of these images (the “releasor”) to another person (the “releasee”). Unless otherwise noted, the release does not expire.
What to Include
This form should be dated and should indicate:
- Names of both the releasor and releasee;
- Description of all licensed photographs; and
- Signature of the releasor.
How to Use a Photo Copyright Release Form (5 steps)
- Check Creative Commons for Free Use
- Contact Photo Owner
- Give Payment/Consideration
- Obtain Signature
- Use the Photo
1. Check Creative Commons for Free Use
Not all photographs are copyrighted. To find free, usable photographs online, check the Creative Commons database, which links to a variety of image search engines. Remember to verify that images are indeed free to use and make sure to give attribution where required.
2. Contact Photo Owner
If the target photograph is under copyright, you must contact the owner first to inquire about usage. Though you might be granted permission at no cost, it is ultimately up to the owner, and you should comply with all requirements.
One exception to the copyright rule is the “fair use” doctrine , which permits free usage of copyright materials in certain limited circumstances. But be careful about claiming fair use. It is a nuanced legal standard that applies in only a few select cases.
