» Release of Liability Forms ‘Hold Harmless Agreements’

Release of Liability Forms ‘Hold Harmless Agreements’

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A Release of Liability Form (ROL) is a document that would protect any business, individual or entity of any legal or financial responsibility for an action that would occur as a result of any physical risk. It should be well understood, however, that a business must take all precautions to protect their participants. A Release of Liability does not protect a business or entity of an injury occurring from negligence.


Car Accident Release of Liability – Settles a fault and any further legal or financial strain from an individual or company that was involved in a motor vehicle accident.

Media (Video + Photo) Release – Allows a media company or any third (3rd) party to use video(s) or photo(s) for news publication.

Medical Record Information Release (HIPAA) – Standard form requiring the sharing of medical records from a hospital/doctor’s office to other individual’s the patient deems worthy.

Location (Event) Release of Liability – Most commonly used for school trips or activities where the group that is sponsoring it does not want to be accountable for any accidents that may occur while at the location or event.

Photo Release Form – For the general purpose of using a person, entity, or any type of picture that is made commercial use.

Real Estate Lien Release – This form erases any lien that has been placed on real estate by a contractor (mechanic’s lien) or any type of laborer.

Social Security Release of Information (Form SSA-3288) – In order to allow a third (3rd) party representative to access an individual’s Social Security benefit information.

Veterans Affairs Medical Records Release (VA Form 10-5345) – Use to release health care information being held by the VA to be transferred to another entity or individual.

Video Release – Allows another individual or entity to use footage of someone else for any type of video publication.

What is a Release of Liability Form?

For any business conducting physical activity, whether it pertains to employees or customers, a Release of Liability Form is essential to have in order to protect your business from potential lawsuits. Lets say you operate a construction business that highly demands physical labor. There is a good chance that one day an employee might pull a muscle while handling construction material. Because this employee injured him or herself during normal operations, your company would not be at fault. However, if an injury were to result from negligence, a Release of Liability would be useless in the business’s defense. For example: An employee gets injured on the job due to faulty machinery that should have never been in service.

A Release of Liability Form is also referred to as the following:

  • Liability Release Form
  • General Release of Liability Form
  • Hold Harmless Agreement

When to Use a Release of Liability

If you are starting a business that involves physical activity or services, you will want to highly consider creating a document, which in this case is called a Release of Liability, that communicates the message of “proceed at your own risk” to an employee or customer. Activities such as skydiving or rock climbing are high risk services that will require a Release of Liability form to be signed and completed by a customer before such an event can take place.

Use this document if the following situations arise:

  • You are hosting an event which has the risk of causing injury to participants due to the physical nature of the activity.
  • Hiring an employee for a job that will demand physical labour (i.e. A Moving Company).