Updated July 12, 2022
A current rent balance letter is sent from a landlord to a tenant to inform of any past due or monies owed from non-payment of rent or other money owed. The letter is meant to be a formal message to the tenant stating they owe money to the landlord with language stating that the next letter will be an eviction notice or legal proceedings.
The rent balance letter should outline to the tenant the total amount due for the specific rental periods and include any other penalties or other items owed. The letter should be sent via certified mail (with return receipt) giving the landlord official notice the letter was received by the tenant.
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(1) Return Address. Record the full name of the Landlord along with his or her mailing address in the space provided at the top of the page.
(2) Date. The formal calendar date this letter should be associated with must be displayed for reference.
(3) Subject. Complete the subject statement with the dollar amount that is overdue and must be paid lest legal action be pursued.
(4) Greeting. The full name of every Signature Tenant on the lease in default must be used to address the Recipient.
(5) Default Amount. Formally request that the Tenant(s) listed above submit immediate payment of the overdue rent by furnishing the exact amount of money that must be paid in the statement this letter presents.
(6) Owed Charges. It would be considered wise to make sure the Tenant is aware of how the owed amount was calculated. Dispense the figures that contribute to the owed amount. For instance, if more than one month of rent is owed, then document each month where rent was unpaid, the amount that was owed that month, any charges that were part of this amount (i.e. utilities), and, if applicable, the penalty amount that was added to the Tenant’s account for nonpayment. You may insert additional lines for this task should more room be required or cite an attachment with this breakdown.
(7) Closing Signature. The Landlord requesting the payment must sign this letter.
