Lease Renewal (Extension) Agreement

Depending on the landlord’s preference, a lease renewal may be sent to the tenant, or the landlord may decide to rewrite an entirely new lease agreement for the tenant.

If the landlord decides on the latter, a letter should be sent to the tenant stating the following:

LETTER OF INTENT TO RENEW LEASE

[Landlord’s Name]
[Landlord’s Address]
[Landlord’s City, State]
[Landlord’s Zip]

[Date]

Dear [Tenant’s Name],

It is our intention to renew your lease dated [Original Lease Date] that will end on [End Date of Lease]. You have shown to be a model tenant and would offering to renew your lease for an additional [Enter Term] at the monthly rental rate of [Enter Rent ($) Amount].

If you accept this offer, please contact me by [Enter Date].

Sincerely,

[Landlord’s Signature]

It’s recommended to send the letter at least 30 days before the expiration date.

The landlord may send the letter themselves or use online mailing services.

The tenant must respond within the specified timeframe.

Depending on circumstances, the tenant may decide to make a counteroffer to the landlord. If so, it may be better to schedule a meeting with the tenant to come to terms and reach a verbal agreement.

If the terms of the lease are mostly the same as the original, a lease renewal may be signed by the parties.

If the renewal has many changes, a new lease agreement should be authorized among the parties.