Updated January 09, 2024
A security deposit return letter is sent to a tenant after a lease terminates that outlines their refund. If deductions are made, an itemized list of the damages should be included. This letter should be sent along with the refund amount.
Sample
SECURITY DEPOSIT REFUND LETTER
Date: [DATE]
[LANDLORD’S NAME]
[LANDLORD’S ADDRESS]
[LANDLORD’S CITY, STATE]
[LANDLORD’S ZIP CODE]
1. LEASE TERMINATION.
Dear [TENANT’S NAME],
This letter acts both as a security deposit receipt and an itemized list of deductions, if any, regarding your lease terminated on [DATE] at [PROPERTY ADDRESS].
2. REFUND BREAKDOWN.
Original Deposit: $[AMOUNT]
Interest Accumulated: $[AMOUNT]
Deductions: $[AMOUNT]
Description of Deductions: [DESCRIBE]
Total Refund Owed: $[AMOUNT]
3. CONTACT.
If you have not already, please provide the best address or method to send payment. If you would like to dispute any of the deductions or have questions about the amounts provided, feel free to contact me anytime at the following:
Phone: [PHONE]
E-Mail: [E-MAIL]
Sincerely,
______________________________
Return Periods By State
Below are the maximum time periods the landlord has in order to return the deposit to the tenant in addition to where the law can be found (if applicable).
- AL – 60 days (§ 35-9A-201)
- AK – 14 days (§ 34.03.070)
- AZ – 14 days (§ 33-1321)
- AR – 60 days (§ 18-16-305)
- CA – 21 days (§ 1950.5(g)(1))
- CO – 1 month (§ 38-12-103)
- CT – 21 or 15 days (§ 47a-21)
- DE – 20 days (Title 25 § 5514)
- FL – 15 days (83.49(3)(a))
- GA – 30 days (§ 44-7-34)
- HI – 14 days (§ 521-44)
- ID – 21 days (§ 6-321)
- IL – 30 days (765 ILCS 710/1)
- IN – 45 days (§ 32-31-3-12)
- IA – 30 days (§ 562A.12(3)(a))
- KS – 14 or 30 days (§ 58-2550(b))
- KY – 60 days (§ 383.580)
- LA – 1 month (§ 9:3251)
- ME – 21 or 30 days (§ 6033)
- MD – 45 days (§ 8–203)
- MA – 30 days (186, § 15B)
- MI – 30 days (§ 554.609)
- MN – 3 weeks (§ 504B.178)
- MS – 45 days (§ 89-8-21)
- MO – 30 days (§ 535.300)
- MT – 10 or 30 days (§ 70-25-202)
- NE – 14 days (§ 76-1416)
- NV – 30 days (NRS 118A.242)
- NH – 30 days (RSA 540-A:7)
- NJ – 30 days (§ 46:8-21.1)
- NM – 30 days ((§ 47-8-18)
- NY – 14 days (§ 7-108(1-a)(e))
- NC – 30 days (§ 42-52)
- ND – 30 days (§ 47-16-07.1)
- OH – 30 days (§ 5321.16)
- OK – 45 days (§ 41-115)
- OR – 31 days (§ 90.300)
- PA – 30 days (§ 250.512)
- RI – 20 days (§ 34-18-19)
- SC – 30 days (§ 27-40-410)
- SD – 2 weeks (§ 43-32-24)
- TN – 30 days (§ 66-28-301)
- TX – 30 days (§ 92.103)
- UT – 30 days (§ 57-17-3)
- VT – 14 days (§ 4461)
- VA – 45 days (§ 55.1-1226)
- WA – 30 days (§ 59.18.280)
- WV – 60 or 45 days (§ 37-6A-1(7))
- WI – 21 days (§ 134.06)
- WY – 30 or 15 days (§ 1-21-1208(A))